Legal Practice Assistant

Cozen O'Connor Corporation•Charlotte, NC

5d•Onsite

About The Position

Cozen O’Connor is hiring a Legal Practice Assistant to support litigators in its Global Insurance, Subrogation & Recovery, and Business Litigation practices at the Charlotte office. The role provides comprehensive litigation and administrative support to attorneys and serves as an operational resource for the office. It requires significant experience with electronic filing in North Carolina, South Carolina, Georgia, and federal courts, as well as knowledge of litigation procedures, court rules, file management, and deadlines. The successful candidate will manage multiple priorities in a fast-paced environment, maintain attention to detail, and follow client procedures for depositions, invoices, and communications. Alongside traditional legal support, the position works with the Regional Office Manager on office operations, facilities coordination, vendor management, and other administrative functions that support the efficient operation of the Charlotte office.

Requirements

At least 5 years of experience as a practice assistant or in a related legal support role.
Typing speed of 75 or more words per minute.
Proficiency in state and federal court filings, including North Carolina, South Carolina, Georgia, and Federal District Court.
Strong verbal and written organizational and communication skills, with the ability to interact professionally with clients, attorneys, and staff.
Excellent proofreading skills and attention to detail; ability to multitask.
Strong document processing and project management skills.
Advanced proficiency with Microsoft Outlook, Excel, PowerPoint, and Word, including Styles and Redlining, and with Adobe Pro.
Familiarity with setting up and processing Tables of Contents and Tables of Authorities.
Ability to operate the firm’s software applications at an advanced level within a reasonable period of time, with excellent reading comprehension and proofreading skills.
Experience working collaboratively and contributing individually in a cooperative team environment to complete tasks efficiently and quickly.

Nice To Haves

Experience with document management programs; iManage is preferred.

Responsibilities

Draft, format, proofread, and maintain legal documents and correspondence; organize and manage electronic client and matter files in iManage in accordance with firm procedures.
Handle electronic court filings in North Carolina, South Carolina, Georgia, and federal courts, including monitoring filing requirements, deadlines, and local court rules.
Maintain attorney calendars and monitor deadlines, court appearances, depositions, arbitrations, mediations, and statutes of limitations.
Process attorney expense reports and vendor invoices in Chrome River or in accordance with client business practices.
Draft and update case management documents, case file logs, litigation budgets, discovery responses, and status reports.
Maintain client and matter files in electronic and paper filing systems in accordance with firm procedures.
Coordinate meetings and legal proceedings, including scheduling clients, witnesses, court reporters, mediators, and conference calls for depositions, mediations, and arbitrations.
Prepare and assemble materials for hearings, depositions, mediations, arbitrations, trials, and settlement conferences.
Communicate professionally with clients, opposing counsel, court personnel, vendors, insurance carriers, and internal departments.
Process new client and matter intake, including engagement documentation, matter setup, and file organization.
Enter, update, and maintain information in case management, claims management, and other firm systems.
Process attorney time entries, expense reports, check requests, travel arrangements, and other administrative support activities.
Assist with office operations, including facility and building matters, vendor coordination, office services, and special projects in partnership with the Regional Office Manager.
Perform general administrative duties, including scanning, copying, mail distribution, records management, and document production.