Administrative Assistant III

Parishes•Orlando, FL

About The Position

The Administrative Assistant III provides advanced administrative and clerical support to parish staff, performing complex office duties with minimal supervision. The role supports parish operations by coordinating administrative functions, preparing documents and reports, and managing office processes. It may support multiple departments and assist with coordinating administrative activities; responsibilities vary according to parish or departmental needs. The position is grounded in the Diocese of Orlando’s core values of authenticity, respect, courage, and commitment. Employees are expected to appreciate and respect the Catholic Church and its teachings and conduct themselves in a manner consistent with and supportive of the Church’s mission and purpose.

Requirements

High school diploma or equivalent.
Six or more years of progressively responsible experience in an office or administrative environment.
Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
Appreciation and respect for the Catholic Church and its teachings; conduct consistent with and supportive of the Church’s mission and purpose.
Strong organizational and interpersonal skills and close attention to detail.
Ability to perform complex clerical and administrative tasks accurately and efficiently.
Ability to work independently with minimal supervision while managing multiple priorities.
Strong written and verbal communication skills, including the ability to compose correspondence, reports, and meeting materials.
Ability to exercise sound judgment and handle sensitive and confidential information with discretion.
Ability to coordinate administrative functions and support multiple staff members or departments.
Ability to respond professionally to inquiries from diocesan entities, parishioners, and members of the business community.
Ability to learn, apply, and improve office systems, processes, and procedures.
Ability to work effectively in a fast-paced environment and manage multiple priorities.
Ability to exert light physical effort in sedentary to light work, including handling objects and materials weighing up to 10 pounds.
Ability to sit and stand for extended periods, reach, grasp, perform tasks requiring manual dexterity, see both up close and at a distance, use standard office equipment, and communicate effectively verbally and in writing, with or without reasonable accommodation.

Responsibilities

Perform advanced administrative and clerical duties with minimal supervision and support multiple departments as needed.
Coordinate and manage calendars, meetings, and appointments for parish leadership and staff.
Prepare, edit, and format correspondence, reports, presentations, and other documents.
Coordinate meetings, including scheduling, preparing materials, and arranging logistics.
Respond to internal and external inquiries in a timely, accurate, and professional manner, exercising sound judgment.
Develop and maintain organized filing systems and records in accordance with established procedures.
Coordinate administrative processes and help maintain efficient office operations.
Open, prioritize, and appropriately route correspondence and communications.
Assist in coordinating the activities of other clerical staff or volunteers, as assigned.
Maintain confidentiality of sensitive information and exercise discretion.
Communicate and interact professionally with staff, volunteers, parishioners, and diocesan offices.
Attend required meetings and gatherings.
Monitor assigned tasks and follow through to ensure timely completion.
Perform other duties as assigned.