Administrative Assistant III

Xcel Energy•Minneapolis, MN

11d•$22 - $31•Hybrid

About The Position

Performs a wide variety of administrative functions and secretarial services, handling moderately complex details and assignments within agreed-upon limits and established guidelines and procedures. The role supports department operations through timekeeping, invoice and purchasing administration, recordkeeping, budget support, meeting and travel coordination, document maintenance, research, and preparation of correspondence and reports. Provides training in areas of expertise and helps develop and improve office procedures.

Requirements

High school diploma or equivalent.
Five years of experience in administrative support services.
Broad knowledge of department operations and policies.
Proficiency with computer applications, including word processing, spreadsheet, presentation, graphic, and database applications.

Nice To Haves

Additional secretarial or administrative coursework.

Responsibilities

Process department timekeeping and employee changes; greet and direct visitors; and respond to telephone callers by answering routine questions.
Administer invoice payments, track funding levels, and manage setup of contracts and purchase orders.
Maintain confidential, personnel, and departmental files and reports; receive, sort, redirect, and prioritize incoming mail; refer important matters to appropriate department personnel; and order and maintain office supply inventory.
Provide training to others in areas of expertise; design and administer office procedures; and evaluate and revise procedures to improve office efficiency.
Assist with preparation and tracking of departmental budgets and prepare payment processing for outside contractors and vendors.
Coordinate and initiate departmental meetings and travel arrangements, and arrange schedules for management staff.
Maintain and update corporate documents, including policies and procedures, organizational charts, and announcements for the designated department.
Conduct special projects involving research and report development, including collecting and analyzing data; check data input for accuracy and correct errors.
Compose, design, edit, and prepare departmental correspondence, documents, and reports, including spreadsheets, graphs, and charts; identify appropriate computer applications to perform duties effectively.