Administrative Assistant Jobs

About The Position

Requirements

• Prior experience in a receptionist, front-desk, or customer-facing role preferred.
• Strong organizational skills and the ability to manage multiple small tasks throughout the day.
• Excellent verbal and written communication skills, with a professional and friendly demeanor.
• Proficiency in Microsoft Office (Outlook, Word) and comfort learning simple office systems.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Reliable, punctual, and comfortable working independently at the front desk.
• Applicants must be legally authorized to work in the United States.

Responsibilities

• Serve as the primary point of contact at the front desk, greeting visitors, employees, and clients warmly and professionally.
• Answer, screen, and route incoming phone calls.
• Sign in guests, issue visitor badges, and notify employees of arrivals.
• Receive, sort, and distribute incoming mail and packages.
• Keep the office organized, stocked, and presentable.
• Manage office supplies, snacks, and beverages, and place restock orders as needed.
• Ensure conference rooms, kitchens, and common areas are clean, organized, and meeting-ready.
• Support basic meeting logistics, such as room set-up and tidy-up.
• Schedule and coordinate “Lunch & Learns” for Engineering continuing education credits.
• Assist with light administrative tasks and special projects as time allows.
• Order monthly “Office Treat” and “Office Meal” day via ezcater.
• Provide occasional overflow support to the office administration team.
• Regularly perform administrative duties for leadership and various departments as assigned.

Benefits

• medical
• dental
• vision
• life insurance
• disability coverage
• 401(k)
• paid time off
• paid holidays