Administrative Assistant Jobs

About The Position

Requirements

• 2-year degree preferred or equivalent experience
• At least 1 year of customer service experience, preferably in the food and beverage or retail industry
• Ability to organize and prioritize work responsibilities
• Highly effective interpersonal skills
• Independent and a self-starter
• Strong communication skills, written and verbal
• Microsoft Outlook and Excel knowledge preferred
• Able to adapt to and lead in an environment that is fast paced and lead others through change

Responsibilities

• Answering and directing phone calls
• Greeting visitors
• Managing incoming and outgoing mail
• Ordering and stocking office supplies
• Scheduling conference rooms
• Preparing client materials
• Providing administrative support to the team
• Answering phone calls that come into our main line
• Use systems to look up customers and transfer calls
• Distribute incoming mail, as well as prepare and send outgoing mail, including packages
• Assist in scheduling conference rooms as needed
• Support the team by scanning policies, downloading documents, and uploading documents into agency system
• Ordering and stocking office supplies for home office and assist other offices as needed
• Assist with printing and assembling sales and client materials as needed
• Assist in ordering lunches
• Assist with planning office events
• Partner with vendors on office equipment and supplies in the market
• Keep front reception space, kitchen, and conference room tidy
• Assists with light cleaning/organizational duties as needed.
• Assists with building communication to other tenants as needed
• Assist with projects as determined by leadership
• This position has the opportunity to become licensed in insurance and service clients

Benefits

• Employee Stock Ownership Plan (ESOP)
• medical
• dental
• vision
• HSA (Health Savings Account)
• FSA (Flexible Spending Account)
• short-term/long-term disability
• Life/AD&D insurance
• Voluntary Life/AD&D insurance
• 401(k)
• identity shield
• pet insurance