Administrative Assistant II - Memorial High School

Manchester School District•Manchester, NH

3d•Onsite

About The Position

The Administrative Assistant II provides general office clerical and confidential administrative support to a Department Head, along with customer service to the public. The employee works under the supervision and direction of an assigned supervisor, with considerable leeway to exercise independent judgment and initiative. This position is distinguished from Administrative Assistant I by its confidential secretarial duties for a Department Head. The role requires effective working relationships with employees, business and community organizations, and the public. Work is performed in a general office environment. This is a 42-week position at Memorial High School, scheduled for 35 hours per week. The stated pay is $21.36 per hour. The start date is January 4, 2027. Hours and days depend upon the assignment and are governed by the Collective Bargaining Unit agreement. This affiliated position is not eligible for sponsorship.

Requirements

High school graduation or a GED.
Extensive experience in general office operations, or an equivalent combination of experience and training that provides the knowledge, skills, and abilities necessary for the position.
Thorough knowledge of modern office procedures, practices, and equipment.

Nice To Haves

Additional training in office management is preferred.

Responsibilities

Performs confidential secretarial duties for a Department Head, including directing or overseeing personnel in distributing directives and monitoring programmatic activities.
Prepares correspondence, reports, lists, and other documentation as requested or instructed by designated office personnel.
Interprets and applies departmental or office rules, policies, and regulations in accordance with prescribed procedures and guidelines.
Transcribes or prepares letters, minutes, reports, statements, grant applications, specifications, contracts, memoranda, notices, resolutions, budgets, financial and statistical tables, requisitions, and other materials, including confidential correspondence and reports.
Prepares special reports as requested.
Copies, packages, and distributes written materials as requested by designated office personnel.
Answers department telephone calls, greets visitors, provides information, and refers callers and visitors to appropriate departments.
Gathers, assembles, updates, distributes, and files information, forms, records, and data using traditional filing systems or databases as needed.
Processes accounts payable, accounts receivable, and/or payroll as necessary.
Screens visitors, telephone calls, faxes, mail, and messages directed to office personnel.
Listens to and directs public comments and complaints relating to department operations, taking appropriate action to resolve or refer them.
Requisitions department supplies and materials as requested.
Oversees the petty cash account.
Opens and distributes mail throughout the department.
Provides new employees in the same or similar class with information and demonstrations on how to perform work tasks.
Keeps the immediate supervisor and designated others informed about work progress, current or potential problems, and suggestions for improvements.
Attends meetings, conferences, workshops, and training sessions, and reviews publications and audio-visual materials to remain current in assigned work areas.
Responds to citizens’ questions and comments courteously and promptly.
Communicates and coordinates regularly with appropriate others to support effective and efficient interdepartmental operations and activities.
Performs other directly related duties consistent with the role and function of the classification.