Administrative Assistant (Chelsea Legacy)

WinnCompanies • Everett, MA

3d • Onsite

About The Position

WinnCompanies is seeking an Administrative Assistant to support the Neighborhood Developers Portfolio, a scattered affordable-housing portfolio in Chelsea, Revere, and Everett, with the main office in Chelsea, Massachusetts. The position provides daily administrative support to a designated department and assists with special projects. The role also handles front-desk phone calls and welcomes residents, prospective residents, and other visitors. The schedule is Monday through Friday, 9:00 a.m. to 5:00 p.m. Pay is $24.00–$25.50 per hour.

Requirements

• High school diploma or GED equivalent.
• Less than one year of relevant work experience.
• Current vehicle license in good standing and compliance with the Company Safe Vehicular Operations Policy driving-record standards.
• Basic familiarity with computer systems and web-based applications.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Welcoming, can-do attitude and professional presence.
• Demonstrated organizational and recordkeeping skills with exceptional attention to detail.

Nice To Haves

• Proficiency with Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint.
• Spanish bilingual ability preferred.

Responsibilities

• Provide office support by maintaining files, ordering supplies, handling mail, and assisting with shipping.
• Help team members prepare accurate, timely expense reports and detailed travel arrangements.
• Distribute mail and prepare documents by scanning, emailing, and copying.
• Manage building access and employee badges, and support onboarding for in-office and remote team members.
• Obtain and appropriately document work orders from residents.
• Assist with collecting resident documentation for recertifications.
• Support department operations, including creating check requests, filing paid invoices, preparing organizational charts and presentations, booking meetings, and setting up conference rooms.
• Greet visitors, answer phones, and provide a welcoming front-desk experience.
• Complete special projects as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED