Administrative Assistant (Chelsea Legacy)

WinnCompanies • Revere, MA

4d • $24 - $26 • Onsite

About The Position

WinnCompanies is seeking an Administrative Assistant for The Neighborhood Developers Portfolio, a scattered affordable housing portfolio in Chelsea, Revere, and Everett, with the main office located in Chelsea, Massachusetts. The role provides daily administrative support and assistance with special projects. The Administrative Assistant also handles front desk phone calls and welcomes residents, prospective residents, and other visitors.

The schedule is Monday through Friday, 9:00 a.m. to 5:00 p.m. The pay range is $24.00–$25.50 per hour.

Requirements

• High school diploma or GED equivalent.
• Less than one year of relevant work experience.
• Current vehicle license in good standing and compliance with the driving-record standards in the Company Safe Vehicular Operations Policy.
• Basic familiarity with computer systems and web-based applications.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Welcoming, can-do attitude and professional presence.
• Demonstrated organizational and recordkeeping skills, with exceptional attention to detail.

Nice To Haves

• Proficiency with Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint.
• Bilingual Spanish.

Responsibilities

• Provide office support by maintaining files, ordering supplies, handling incoming and outgoing mail, and assisting with shipping.
• Help team members prepare accurate and timely expense reports and detailed travel arrangements.
• Distribute mail and prepare documents by scanning, emailing, copying, and performing related tasks.
• Manage building access and employee badges, and support onboarding for in-office and remote team members.
• Obtain residents’ work orders and document them appropriately.
• Assist with collecting resident documentation for recertifications.
• Support department operations by creating check requests, filing paid invoices, preparing organizational charts and presentations, booking meetings, and setting up conference rooms.
• Greet visitors, answer phones, and provide a welcoming experience.
• Complete special projects as needed.

Benefits

• Paid time off, paid holidays, sick time, a floating holiday, and a day of service.
• Medical, dental, and vision coverage, plus HSA, FSA, and dependent care savings options.
• 401(k) with company match.
• Company-paid life, AD&D, and long-term disability insurance.
• Tuition reimbursement, professional development opportunities, and career growth resources.
• Wellness programs and employee assistance resources.
• Commuter benefits and employee discount programs.
• Flexible work options for eligible positions.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED