Administrative Assistant Jobs

About The Position

Requirements

• At least five years of administrative experience.
• Advanced organizational ability.
• Discretion and good judgment in confidential situations, with proven experience interacting with senior management.
• Strong interpersonal, written, and oral communication skills.
• Strong proficiency in Microsoft Office.
• Excellent telephone etiquette and ability to manage competing priorities, including calendar management.

Nice To Haves

• Experience supporting a Managing Director or equivalent level, or above.
• A college degree is a plus.

Responsibilities

• Maintain complex and detailed calendars.
• Screen incoming calls, determine priority, and use caution when sharing information.
• Coordinate logistics for internal and external meetings.
• Arrange complicated domestic and international travel.
• Organize internal and external events, including catering and transportation.
• Process invoices and team members’ travel and entertainment expense claims in accordance with policies and guidelines.
• Assist with staff onboarding and offboarding, including equipment setup and system access requests.
• Produce high-quality emails and messages for people at all levels of the organization.
• Maintain department documents, including current organizational charts and executive biographies.
• Handle regular activities independently and provide advance notice of issues or delays.
• Assist with editing spreadsheets and presentations, including printing and binding materials for client meetings.