Administrative Assistant Jobs

About The Position

Requirements

• Previous experience as an administrative assistant or in an office support role.
• Experience managing business social media accounts is a must.
• Highly organized with excellent time-management abilities.
• Exceptional written and verbal communication skills.
• Ability to manage multiple tasks and work effectively in a fast-paced environment.
• Positive attitude and the ability to collaborate as part of a team.

Nice To Haves

• Strong marketing or content creation skills are preferred.
• Experience in the construction or home services industry is a plus, but not required.

Responsibilities

• Answer phone calls, manage email inboxes, and ensure messages are routed efficiently.
• Assist the owner and project manager with daily operational tasks and communication with clients.
• Maintain organized job files, including contracts, estimates, photos, change orders, permits, and notes.
• Help coordinate schedules for clients, project crews, and leadership.
• Assist with managing receipts, vendor statements, and basic bookkeeping tasks.
• Create and manage client communication templates and ensure timely follow-ups.
• Actively solve problems and anticipate office needs to ensure smooth operations.
• Oversee and manage company social media accounts (Facebook, Instagram, Google Business Profile).
• Plan, create, and schedule engaging content that reflects the Tom Williams Residential brand.
• Monitor engagement, respond to comments/messages, and track performance metrics.
• Assist in the creation of marketing materials such as flyers, postcards, and job-site promotional materials.
• Support email marketing efforts, including newsletters, promotions, and follow-up campaigns.
• Track and respond to customer reviews to ensure high-quality engagement.
• Assist with local and seasonal marketing campaigns.

Benefits

• Paid time off and paid holidays.
• Growth opportunities and long-term career advancement.