Administrative Assistant 2, Admissions (1669)

Idaho State University

3d•Onsite

About The Position

The Administrative Assistant 2 performs complex secretarial, office administration, and public relations assignments for Admissions. The role performs high-level secretarial duties and coordinates administrative activities, involving frequent contact with executives, the public, other agencies, and government officials. It requires effective public relations and liaison skills, considerable independence, discretion in applying policies and procedures, and extensive knowledge of department programs and objectives. The incumbent researches, compiles, and organizes materials for administrators, may attend meetings to relay and collect information, and may help ensure staff assignments and timelines are completed. The position independently researches, analyzes, and compiles information to prepare reports, handle complaints, or resolve problems; composes correspondence on the supervisor's behalf; and formats or types executive, sensitive, confidential, official, and legal documents. The position is on campus in Pocatello and is not eligible for remote work. It is not eligible for new visa sponsorship; candidates with valid U.S. work authorization may be considered.

Requirements

Good knowledge of office support functions, including word processing, filing, composing business documents, and reception.
Good knowledge of researching, compiling, and summarizing data for reports.
Experience interpreting, applying, and explaining complex information such as regulations, policies, or services.
Experience independently solving problems or performing liaison activities in a work setting.
Experience coordinating activities requiring complex arrangements.

Nice To Haves

Some knowledge of financial record keeping.
Some knowledge of supervisory practices.
Good knowledge of legal terminology.
Good knowledge of investigative procedures.
Experience in public relations.
Experience using dictation/transcription equipment and taking minutes.

Responsibilities

Perform complex secretarial and office administration assignments.
Coordinate administrative activities and maintain liaison with executives, the public, other agencies, and government officials.
Use public relations and liaison skills in frequent interactions.
Attend meetings for the administrator to relay and collect information, as needed.
Research, compile, and organize materials for administrators' use in resolving problems.
Ensure assignments given to other staff by the administrator are completed and timelines are met, as applicable.
Independently research, analyze, and compile information to prepare reports, handle complaints, and resolve problems.
Compose correspondence for the supervisor on the incumbent's own initiative or from general instructions.
Format and type executive, sensitive, confidential, official, and legal letters and documents.