Admissions Administrative Assistant
About The Position
The Admissions Administrative Assistant provides administrative support to the Admissions department under the direction of the Admissions Director. The role serves as a primary administrative resource for students regarding clinical compliance requirements, helping them understand deadlines and submission procedures, navigate compliance systems, and organize and submit required documents. The assistant reviews documentation for completeness, accuracy, and legibility and maintains accurate, confidential student compliance records. The position supports tracking and follow-up for immunizations, vaccinations, titers, TB testing, drug screenings, physical examinations, background checks, and other clinical placement requirements. It provides students with forms and instructions, monitors missing, incomplete, or expired requirements, and communicates reminders and status updates. The role also coordinates with faculty, staff, healthcare providers, clinical partners, and vendors; prepares reports and tracking lists; provides general administrative support for clinical education, student compliance, orientations, and related initiatives; and covers the front desk when needed. Other duties and projects may be assigned by the Admissions Director.
Requirements
- Associate degree.
- 2–4 years of previous office support and customer service experience.
- Excellent customer service skills.
- Effective time management and organizational skills.
Nice To Haves
- Bachelor’s degree preferred.
Responsibilities
- Serve as a primary administrative resource for students regarding clinical compliance requirements.
- Help students understand clinical compliance requirements, deadlines, and submission procedures.
- Provide individual assistance with clinical compliance systems and platforms.
- Assist students with scanning, uploading, organizing, and submitting required documents.
- Review submitted documentation for completeness, accuracy, and legibility.
- Maintain accurate electronic and/or paper records of student clinical compliance documentation.
- Assist students with obtaining and navigating immunization and vaccination records.
- Track immunizations, titers, TB testing, and other required health documentation.
- Assist students with scheduling drug screenings through approved vendors, physical examinations, and other required health appointments.
- Provide required health forms, instructions, and documentation guidelines to students.
- Monitor student compliance records for missing, incomplete, or expired requirements.
- Communicate reminders and follow-up notifications regarding outstanding compliance requirements.
- Track compliance deadlines and expiration dates and maintain up-to-date student compliance status.
- Assist with coordinating background checks and other clinical placement requirements.
- Respond to student questions and provide timely assistance regarding clinical compliance processes.
- Communicate with faculty, staff, healthcare providers, clinical partners, and external vendors to facilitate compliance.
- Prepare and maintain reports, tracking lists, and other documentation related to student clinical compliance.
- Maintain confidentiality and security of student records and sensitive health-related information.
- Provide general administrative support for clinical education, student compliance activities, orientations, and related departmental initiatives.
- Provide front desk coverage when needed.
- Perform other duties and projects as assigned by the Admissions Director.
Benefits
- Medical, dental, and vision insurance.
- Generous paid time off.
- 401(k).
- Company-paid college tuition for associates and their families.
- Public Service Loan Forgiveness eligible employer.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
