Administrative Assistant 2, Admissions (1669)

Idaho State University•Pocatello, ID

1d•Onsite

About The Position

Idaho State University is hiring an Administrative Assistant 2 in Admissions at its Pocatello main campus. The position performs complex secretarial, office administration, and public relations assignments. It is an on-campus position and is not eligible for remote work. The role is not eligible for new visa sponsorship; candidates who already hold valid U.S. work authorization may be considered. The position performs high-level secretarial duties and coordinates administrative activities, with frequent contact with executives, the public, other agencies, and government officials. It uses public relations and liaison skills, may attend meetings on behalf of an administrator to relay and collect information, and works with considerable independence and discretion in applying policies and procedures. The work requires extensive knowledge of department programs and objectives, as well as researching, compiling, and organizing materials for administrators to use in resolving problems. Incumbents may ensure staff assignments and timelines are completed and may supervise staff. They independently research, analyze, and compile information to prepare reports, handle complaints, and resolve problems; compose correspondence for a supervisor; and format or type executive, sensitive, confidential, official, and/or legal letters and documents.

Requirements

Good knowledge of office support functions, including word processing, filing, composing business documents, and reception.
Good knowledge of researching, compiling, and summarizing data for reports.
Experience interpreting, applying, and explaining complex information such as regulations, policies, or services.
Experience independently solving problems or performing liaison activities in a work setting.
Experience coordinating activities requiring complex arrangements.

Nice To Haves

Some knowledge of financial record keeping.
Some knowledge of supervisory practices.
Good knowledge of legal terminology.
Good knowledge of investigative procedures.
Experience in public relations.
Experience using dictation/transcription equipment and taking minutes.

Responsibilities

Perform complex secretarial and office administration assignments.
Coordinate administrative activities and maintain contact with executives, the public, other agencies, and government officials.
Use public relations and liaison skills in interactions with stakeholders.
Attend meetings for an administrator as needed to relay and collect information.
Apply policies and procedures with considerable independence and discretion.
Research, compile, and organize materials for administrators to use in resolving problems.
Ensure assignments delegated by an administrator to other staff are completed and timelines are met.
Independently research, analyze, and compile information to prepare reports, handle complaints, and resolve problems.
Compose correspondence for a supervisor on the employee’s own initiative or from general instructions.
Format and type executive, sensitive, confidential, official, and/or legal letters and documents.
May supervise staff.