Administrative Assistant Jobs

About The Position

Requirements

• Fluency in Spanish is required.
• Ability to commute to our Phoenix and Glendale, AZ offices. This is not a remote position.
• High school diploma or equivalent.
• Reliable.
• Accurate.
• Detail oriented.
• Ability to maintain confidentiality.
• Strong work ethic and problem solving skills.
• Experience utilizing MS Word, Excel and Google products.

Nice To Haves

• Microsoft Office: 1 year (Preferred).
• Customer Service: 1 year (Preferred).
• 1 -3 years of similar experience (preferred).

Responsibilities

• Opening and Closing of the office.
• Manage client communication: May be responsible for communicating with clients, answering their questions, and ensuring their needs are met.
• Review Outlook scheduled appointments and relevant calendars, remaining conscious of upcoming meetings or deadlines.
• Scan all signed forms into Filevine after client reviews.
• Taking payments (cash, Money Order, Check, and LawPay).
• Process mail by scanning in and uploading to DropBox.
• Regularly clean and organize commonly used areas of the office, seating area, and conference rooms.
• Provide general administrative support, such as ordering supplies, managing office equipment, and handling other administrative tasks.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, and placing and expediting orders for supplies.
• Maintain confidentiality of all sensitive information and documents.
• Perform other duties as assigned by the supervisor.
• Provides administrative support to ensure efficient operation of the office.
• Carries administrative duties such as filing, copying, binding, scanning, etc.
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Supports the team by performing tasks related to organization and strong communication.
• Contributes to team effort by accomplishing related results as needed.

Benefits

• Compensation: $20.00/hrly.