Sr. Administrative Assistant (Temporary) - College of Arts and Sciences

University of Miami•Coral Gables, FL

22h

About The Position

The University of Miami, College of Arts and Sciences, Department of Biology, is hiring a full-time temporary Sr. Administrative Assistant. The role performs clerical functions and office support activities to facilitate efficient department operations. It supports the department and its leadership with daily administrative tasks, handles complex or confidential information, communicates on behalf of department leadership, and provides general support to staff and visitors. Duties may be expanded as necessary.

Requirements

High school diploma.
At least 3 years of relevant experience.
Ability to learn new procedures, technologies, and protocols and adapt to changing priorities and work demands.
Ability to work collaboratively and contribute to a team environment.
Proficiency with office software, technology, and relevant computer applications.
Strong written and verbal communication skills for interacting with colleagues and stakeholders.

Nice To Haves

Relevant education, certifications, and/or work experience may be considered.

Responsibilities

Support the department and department leadership with daily clerical tasks.
Collect, review, and analyze complex and/or confidential data; prepare reports, charts, budgets, and presentation materials.
Respond to or route non-routine, priority, or confidential inquiries from internal and external sources, including correspondence or other messaging on behalf of department leadership.
Plan meetings and take detailed minutes as needed.
Answer phone calls, provide information to callers, or connect callers with appropriate staff.
Schedule appointments and update calendars.
Make travel arrangements and reservations for department leadership and staff as needed.
Compose and type correspondence and informative materials; create spreadsheets and presentations.
Greet visitors and provide general support.
Develop and maintain the department filing system.
Follow University and unit-level policies and procedures and safeguard University assets.