Sr. Administrative Assistant - Greenwood Village, CO

Military Spouse Corporate Career Network•Greenwood Village, CO

3d•Onsite

About The Position

The Senior Administrative Assistant provides confidential administrative support to senior management executives, helping maximize their effectiveness. This onsite role in Greenwood Village, Colorado, also includes front desk receptionist duties in an active office environment, including greeting guests and visitors and ensuring they receive a welcoming and helpful experience. The position supports executive schedules and communications, meeting and travel coordination, reporting and presentation preparation, invoice processing, mail distribution, and document and file management. The role also serves as backup to a mailroom logistics team member and requires adherence to information systems security policies and procedures.

Responsibilities

Provide administrative support to executives, including answering telephones, maintaining personal schedules, coordinating meetings, preparing expense reports, and managing changes.
Greet guests and visitors upon arrival and provide a welcoming, helpful experience.
Coordinate, confirm, and track employee travel and lodging arrangements.
Schedule, verify, and participate in meetings and appointments as needed; arrange travel and accommodations for attendees, prepare conference rooms, and arrange meals.
Research and compile reports, proposals, and presentation materials.
Answer and screen executive-level calls for urgency, set priorities, take accurate messages, and route them to the appropriate contact.
Plan, coordinate, and participate in meetings and off-site meetings as directed.
Receive, process, track, and pay invoices through several systems.
Analyze and route internal and external calls to the proper resource.
Receive, sort, and facilitate distribution of incoming mail and information to department personnel.
Maintain, scan, and index agreement files and the document retrieval system.
Type and send emails; receive and distribute emails; sort, distribute, and respond to mail; send certified and overnight mail; screen calls; answer phones; set up and maintain a file system; and handle interoffice mail.
Frequently check the out box and process work.
Serve as backup to the mailroom logistics team member.
Follow information systems security policies and procedures, attend security training when offered, and report information systems security problems.