Sr. Administrative Assistant - Greenwood Village, CO

VetJobs•Greenwood Village, CO

4d•$60,000 - $75,000•Onsite

About The Position

The Senior Administrative Assistant provides confidential administrative support to maximize the effectiveness of senior management executives. The position is onsite in Greenwood Village, Colorado, and includes front desk reception duties in an active office environment. The assistant welcomes visitors, supports executives, coordinates meetings and travel, prepares reports and presentations, manages calls and correspondence, processes invoices, and maintains agreement files and document retrieval systems. The role also provides backup support to the mailroom logistics team member and requires adherence to information systems security policies and procedures.

Requirements

Associate’s degree or equivalent experience.
Three to five years of experience as an assistant supporting a company executive.
Three to five years of experience with phones, tracking, interpersonal work, and proactively initiating new projects.
Two to three years of experience with basic accounting or bookkeeping.
Knowledge of Microsoft Word, Excel, PowerPoint, Access, Visio, and Outlook.
Typing speed of 60 words per minute.

Responsibilities

Greet guests and visitors and provide a welcoming, helpful experience.
Provide administrative support to executives, including answering telephones, maintaining personal schedules, coordinating meetings, preparing expense reports, and managing schedule changes.
Coordinate, confirm, and track employee travel and lodging arrangements.
Schedule, verify, and participate in meetings and appointments as needed; arrange attendee travel and accommodations, prepare conference rooms, and arrange meals.
Research and compile reports, proposals, and presentation materials.
Screen executive-level calls for urgency, set priorities, take accurate messages, and direct them to the appropriate contact.
Plan, coordinate, and participate in meetings, including off-site meetings, as directed.
Follow information systems security policies and procedures, attend security training when offered, and report security problems.
Receive, process, track, and pay invoices through several systems.
Analyze and route internal and external calls to the appropriate resource.
Receive and sort incoming mail and information and facilitate its distribution to department personnel.
Maintain, scan, and index agreement files and the document retrieval system.
Type and distribute emails; sort, distribute, and respond to mail; send certified and overnight mail; screen calls; answer phones; greet visitors; establish and maintain filing systems; handle interoffice mail; and regularly check and process the outbox and other work.
Back up the mailroom logistics team member.