Administrative Assistant

Think Academy•Irvine, CA

3d•Onsite

About The Position

Think Academy is hiring a part-time Administrative Assistant for its Irvine campus in Irvine, California. The role supports daily campus operations and helps provide a welcoming, organized, and positive experience for students, parents, teachers, and visitors. Responsibilities extend beyond front desk duties to include coordinating campus activities and events, assisting with educational operations, communicating with families, and helping maintain an engaging learning environment. The position may occasionally require lifting materials and supplies weighing over 25 pounds (11 kg).

Requirements

Available to work Saturdays and Sundays.
Bilingual in Mandarin and English.
Valid driver's license and reliable transportation.
Ability to lift and carry more than 25 pounds (11 kg).
Working knowledge of Microsoft Office Suite; Excel preferred.
Excellent communication and collaboration skills.
Strong organizational skills and exceptional attention to detail.
Able to manage multiple responsibilities in a fast-paced environment.
Growth mindset and proactive, positive attitude.
Passionate about education and enjoys working with children and families.
Patient, dependable, and able to build positive relationships with students and parents.

Nice To Haves

Previous experience in education, administration, customer service, or a related field is preferred but not required.

Responsibilities

Create and manage calendars, schedules, class rosters, and administrative records.
Welcome students, parents, and visitors and provide customer service.
Answer phone calls and assist parents with questions, concerns, and inquiries in person and remotely.
Support student check-in, classroom coordination, and front desk operations.
Oversee and assist as needed while classes are in session to support smooth campus operations.
Assist with student enrollment and other academic administrative processes.
Organize and support campus events and activities, and help set up classrooms.
Maintain campus facilities, classrooms, and equipment to a high standard.
Communicate regularly with parents and provide updates when needed.
Support teachers and staff in maintaining a safe, positive, and engaging learning environment.
Foster respect, teamwork, inclusiveness, and positivity among students and staff.
Stay up to date on Think Academy programs, activities, and events.
Assist with special projects and other responsibilities as needed.