Administrative Assistant Jobs

About The Position

Requirements

• High school diploma or equivalent and seven years of relevant experience.
• Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

Nice To Haves

• Bachelor’s degree in Healthcare, Business Administration or an appropriate area of specialization.

Responsibilities

• Attendance at and maintenance of Division meetings, including scheduling participants and space, arranging food, ensuring streaming capabilities are operational, managing sign-in sheets, and preparing minutes.
• Oversight of education activities, including fellowship development and medical student course reporting.
• Oversight of Palliative Lecture Series and coordination of the Annual division CME event.
• Provide Quality oversight of research proposal preparation, including IRB protocols, literature searches, and collaboration coordination.
• Function as the institutional CAPC coordinator.
• Serve as the administrative liaison with Haven Hospice and other local Hospices.
• Complete inpatient schedules and enter into hospital on-call system.
• Provide administrative support to the division chief, requiring the highest level of professionalism and confidentiality.
• Assist with processing and tracking faculty leave requests.
• Faculty effort coordinator.
• Develop recruitment itineraries for faculty candidates.
• Ensure division purchases are made and processed according to University and Department policy and in alignment with budget.
• Assist in facilitation resolution of administrative, operational and communication issues between the division and other institutional entities.
• Develop and implement business plans, special projects and strategies.
• Other duties as needed.