Administrative Assistant- Part Time

Merakey•Hummelstown, PA

3d•Onsite

About The Position

Merakey is seeking a part-time Administrative Assistant for its Hummelstown, Pennsylvania location. The position is scheduled for 20 hours per week during daylight hours, Monday through Friday, and pays $16 per hour. The role involves telephone switchboard activities, welcoming visitors, and providing secretarial support as needed. Work is performed under the supervision of the Program Director and Assistant Program Director, and duties may cover one or more areas of the job category responsibilities. Responsibilities include reception and phone routing; scheduling routine appointments when needed; managing medical records, including filing, retrieval, photocopy requests, and archiving; scanning, importing, tagging, and filing claims and other documents in the agency’s electronic storage system; and handling tasks such as data entry, filing, and faxing. The Administrative Assistant also responds to staff inquiries, researches and resolves discrepancies, follows up as needed, and protects confidential information. Merakey is a nonprofit provider of developmental, behavioral health, and education services. The organization states that it is an equal opportunity employer, values diversity, and has a zero-tolerance policy for abuse.

Requirements

High school diploma or GED.
At least one year of office experience.
Typing speed of 50–60 words per minute.
Microsoft skills.
Good organizational skills.
Knowledge of telephone systems and their operation.

Responsibilities

Greet visitors and answer and route telephone calls professionally.
Schedule routine appointments using an electronic calendar, as needed.
Account for returned medical records, verify correct chart order, and re-file records.
File medical records in permanent, secondary, and off-site storage locations, and retrieve records from off-site storage as needed.
Process requests for photocopies of medical records and other items from billing staff and supervisors.
Ensure written consumer authorization is received for each records request and filed with the medical record.
Audit work to ensure original documents are archived according to policy and procedures.
Scan, import, tag, and file participant claims and other documents in the agency’s electronic storage database in a timely manner and in compliance with company standards and applicable legal regulations.
Perform miscellaneous job-related duties, including data entry, filing, and faxing documents.
Respond accurately and courteously to staff inquiries.
Research and resolve discrepancies and follow up as needed.
Protect confidential information from unauthorized disclosure.
Perform other duties as assigned.