Administrative Assistant- Part Time

Vista Hill Careers • San Diego, CA

9d • Hybrid

About The Position

The Administrative Assistant supports the Accessible Depression and Anxiety Peripartum Treatment (ADAPT) program, which partners with mental health services and public health nurses to provide treatment to individuals and family members who screen positive for postpartum anxiety and/or depression. This is a 20-hour-per-week position, scheduled Monday through Friday for four hours per day, with flexible scheduling between 8:30 a.m. and 7 p.m. The position may allow hybrid work.

The Administrative Assistant answers phones, helps clients connect with staff, schedules appointments, and supports effective communication across the team. The role also handles data entry and electronic data maintenance, develops and monitors reports to ensure data accuracy, maintains office supplies and tracks program equipment, and helps the team access needed resources. The position reports to the Program Manager.

The starting rate is $20.00 per hour and may be adjusted based on education and experience. Vista Hill describes itself as a community-based organization serving people throughout San Diego County and is dedicated to building a diverse, inclusive, and authentic workplace.

Requirements

• Associate degree with two years of office experience, or high school diploma/GED with five years of office experience.
• Ability to be friendly and engaging with clients, the team, and the public while professionally representing the organization.
• Proficiency in Outlook, Microsoft Word, and Excel.
• Ability to develop professional letters and reports and manage data.
• Experience with medical records systems and ability to carefully review data for accuracy.

Nice To Haves

• Bilingual English/Spanish.

Responsibilities

• Answer phones and assist clients in connecting with staff.
• Schedule appointments.
• Ensure excellent team communication.
• Perform data entry and maintain electronic data.
• Develop and monitor reports to ensure data accuracy.
• Maintain office supplies and track program equipment.
• Assist the team in accessing needed resources.

Benefits

• Employees working over 30 hours per week receive employer-paid medical, dental, and vision benefits.
• Employees working over 30 hours per week receive paid time off, including vacation and sick leave, and paid holidays.
• Employees working over 30 hours per week receive an employer-paid retirement contribution.
• Clinical supervision is provided when applicable to eligible employees working over 30 hours per week.
• Some programs qualify for student loan forgiveness programs.

What This Job Offers

• Job Type: Part-time
• Education Level: Associate degree