Administrative Assistant Jobs

About The Position

Requirements

• High School Diploma or GED is required.
• 3+ years of administrative experience is required.
• Proven knowledge of Microsoft Office Software (i.e. Word, and particularly Excel) is required.
• Knowledge of general office machines and telephone systems is required.

Nice To Haves

• Construction industry experience is a plus.

Responsibilities

• Assume receptionist duties, greet public and refer them to appropriate staff members, answer phones, route calls, and take messages when required.
• Create and modify documents such as proposals, quotes and miscellaneous correspondence.
• Perform general clerical duties to include but not limited to; photocopying, faxing, mailing, filing and scheduling appointments.
• Sign for and distribute UPS/Fed Ex/Airborne packages.
• Distribute incoming mail and prepare outgoing mail including bulk mail.
• Order office supplies and monitor inventory.
• Create and maintain various office records such as work tickets and accrual work sheets for invoices.
• Perform basic accounting functions such as billing, accounts receivable, accounts payable, maintain branch checkbook and petty cash.
• Create/Close/Invoice work tickets.
• Work with customer portals for work orders & invoices.
• Enter & receive invoices from vendors.

Benefits

• competitive salary and benefits package