Administrative Assistant - Accounting & Finance Department

K&R Staffing HR Consulting LLC • Saraland, AL

1d

About The Position

The Administrative Assistant will join the Accounting & Finance Department of a large, established company, providing administrative and financial support. This role is suited to a dependable, organized, detail-oriented person who is comfortable working with numbers and managing multiple tasks accurately in a busy office environment. The position involves processing customer payments and bills, maintaining customer account information, reviewing financial data, and supporting several departments. Previous accounting experience is helpful but not required.

Requirements

• Strong organizational skills and attention to detail.
• Ability to work independently and in a team environment.
• Excellent written and verbal communication skills.
• Good computer skills, including Microsoft Office.
• Experience working with spreadsheets and preparing reports.
• Ability to accurately enter and maintain information.
• Ability to multitask, prioritize responsibilities, and meet deadlines.
• Professional attitude and willingness to learn.

Nice To Haves

• Previous accounting experience is helpful but not required.
• Previous data entry experience is preferred but not required.
• Experience with AS400 is a plus but not required.

Responsibilities

• Process customer payments, including credit cards, checks, ACH transfers, and online payment portals.
• Enter payment information accurately and update customer accounts.
• Prepare and process miscellaneous customer bills.
• Coordinate with multiple departments to ensure payments are applied correctly and outstanding balances are accurate.
• Research customer deductions and provide supporting documentation and approvals to the Credit and Claims Department.
• Review accounts receivable aging reports weekly and help identify priority past-due accounts for collectors.
• Assist the Pricing Department with updates and price changes.
• Create and maintain organized electronic and physical filing systems.
• Review financial information for accuracy and completeness.
• Handle confidential financial and customer information professionally.
• Provide additional administrative support to the Accounting & Finance Department as needed.

Benefits

• Opportunity to work with a large, established company.
• Gain valuable experience in accounting and finance operations.
• Work alongside an experienced, professional team.
• Develop administrative, financial, and customer account management skills.
• Opportunity for professional growth and development.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed