Accounting & Administrative Assistant

Syblon Reid•Folsom, CA

2d•$27 - $32•Onsite

About The Position

Syblon Reid is hiring an Accounting & Administrative Assistant to join its Folsom team. The role supports Accounting, Estimating, and Operations by helping keep invoices, approvals, vendor records, bid support, documentation, and office operations accurate and moving efficiently. The position is suited to someone who enjoys variety, structure, deadlines, teamwork, and being a dependable resource across departments in a fast-paced construction environment. The role includes accounts payable and vendor administration, assistance with bid packages and project records, reception backup, general office support, and special projects. Syblon Reid is a 100% employee-owned heavy civil construction company. The company describes its culture as close-knit and team-oriented and offers a full benefits package and employee ownership. The position may occasionally require use of the employee’s vehicle for work purposes; a clean driving record and reliable transportation are necessary.

Requirements

3–5 years of accounts payable, accounting support, or related administrative support experience.
Strong attention to detail and a high value for accuracy.
Professional communication skills in person, in writing, and through documentation.
Strong organization and ability to manage competing deadlines.
Dependability, accuracy, and strong follow-through.
A clean driving record and reliable transportation, as the position may occasionally require use of a personal vehicle for work purposes.

Nice To Haves

Experience in construction.
Experience with accounting software, ERP systems, or construction management software.

Responsibilities

Process vendor invoices, employee reimbursements, and accounts payable transactions.
Manage invoice approval workflows and communicate with project managers and department leaders.
Prepare check runs, ACH payments, and vendor payments.
Reconcile vendor statements and research discrepancies.
Maintain vendor records, including W-9s, credit applications, and 1099 information.
Assist with corporate credit card administration, expense reporting, and account reconciliations.
Support subcontract, work order, and purchase contract invoice processing.
Assist Estimating with bid packages, bid submissions, bid bond requests, and required documentation.
Maintain project records, bid history, and reference materials.
Provide backup reception coverage and general office support.
Assist with special projects and administrative support across departments.