Accounting Administrative Assistant
About The Position
The Accounting Administrative Assistant supports the Accounting Department by performing clerical and accounting duties, with a direct impact on company cash flow through billing and collections. This is a full-time, year-round onsite position, Monday through Friday from 9:00 AM to 5:00 PM. Starting pay is $27 per hour, negotiable based on experience. The role handles member and event billing, invoicing, collections, payment posting, daily sales and deposits, vendor documentation and payments, reconciliations, inventory support, and accounting records. The assistant also responds to member account inquiries and performs additional projects and duties as assigned by management.
Requirements
- At least 3 years of proven experience.
- Working knowledge of Excel, Word, and Outlook; Microsoft Excel and Word proficiency is required.
- Excellent organization and communication skills.
- Excellent accuracy and efficiency, with strong attention to detail.
- Ability to develop and foster professional relationships with members and staff.
- Maintain strict confidentiality.
- Complete work in a timely manner and strive to increase productivity.
- Adapt to changes in the work environment.
- Work well with others in a team environment.
- Prioritize and plan work activities and use time efficiently.
- Excellent verbal and written communication skills.
Nice To Haves
- Working knowledge of Clubessential.
- Bilingual English-Spanish ability.
- College degree, preferably in accounting; a degree is preferred but not required.
- Prior club experience.
Responsibilities
- Process monthly member billing statements and related duties.
- Process invoices for events and new members.
- Handle charge disputes and billing inquiries in person, by email, or by phone.
- Follow up on member and event collections and process delinquency letters.
- Post daily sales for all point-of-sale areas and update the Point of Sale system daily.
- Process daily bank deposits and post member account payments daily.
- Reconcile club reciprocal statements.
- Process monthly automatic payments by ACH and credit card.
- Collect, track, and maintain vendor certificates of insurance and W-9 forms.
- Research open invoices; compile, email, and file vendor payments and related documents.
- Reconcile monthly vendor statements in a timely manner.
- Prepare analytical reports and account reconciliations as needed.
- File chits, journal entries, and other accounting documents as needed.
- Respond to member account inquiries and post member account transactions.
- Assist with monthly inventory audits and spot-check inventory for the Golf and Food & Beverage Departments.
- Reconcile corporate credit cards and the Amazon account monthly.
- Assist with other projects, reconciliations, and reports as assigned by management.
- Perform other duties as directed by the Assistant Controller or Head of Finance.
Benefits
- Competitive salaries commensurate with experience and qualifications.
- Full benefits package including health insurance, free life insurance, and short-term disability insurance.
- Generous paid time off.
- 401(k).
- Free onsite parking.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
