Accounting & Administrative Assistant

Northern Impact • Walnut Creek, CA

21h • Onsite

About The Position

An award-winning educational architecture practice is seeking an Accounting & Administrative Assistant to support its Walnut Creek office. The role combines accounting support, consultant agreement coordination, and day-to-day office administration within a collaborative professional team.

The position works closely with the Accounting Specialist and Chief Financial Officer to support accurate accounting records, client billing, document preparation, and office operations. Consultant agreement work will initially follow established procedures and prior corrections; the assistant will check documents for accuracy and completeness and flag discrepancies for clarification. Independent review responsibilities may grow based on relevant experience, familiarity with AIA agreements, and demonstrated proficiency.

The role is primarily on-site in Walnut Creek to provide access to files and administrative coverage. Occasional work from home may be considered with approval when duties can be completed remotely, office coverage is maintained, and physical files remain in the office. A regular remote day is not guaranteed. Preliminary compensation is $25–$31 per hour, depending on qualifications and relevant prior experience; the upper end of the range requires stronger experience and greater independence in assigned responsibilities.

Requirements

• Prior accounting and administrative experience.
• Experience supporting client billing, accounting data entry, and document preparation.
• Strong attention to detail and ability to identify inconsistencies in documents.
• Ability to learn and retain procedures, apply feedback consistently, and exercise sound judgment.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Strong organization, follow-through, and written communication skills.
• Discretion when handling confidential information.
• Willingness to assist with general administrative duties and reception coverage.

Nice To Haves

• At least two years of experience in an architecture, engineering, or construction firm is preferred.
• Experience preparing or reviewing consultant agreements, particularly AIA agreements, is a plus.
• Experience with Ajera and Bluebeam is a plus.

Responsibilities

• Support accounting data entry and maintain accurate records.
• Assist with client billing and related documentation.
• Prepare and review consultant agreements using established procedures and prior corrections.
• Check documents for accuracy and completeness, identify inconsistencies, and seek clarification when needed.
• Provide general office administrative support and occasional backup reception coverage.
• Coordinate closely with the Accounting Specialist and Chief Financial Officer.
• Apply feedback consistently and handle confidential information with discretion.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed