Accounting & Administrative Assistant

Expeditors • San Diego, CA

5d

About The Position

Support the management and review of accounting functions and activities according to company requirements by providing quality financial, clerical, and administrative services. The role reviews and processes invoices, monitors accounts and payments, investigates discrepancies, and works with vendors, service providers, internal teams, and Operations. It also supports branch administrative functions, including visitor management, travel arrangements, special projects and company events, sales operations, and office supply ordering and restocking.

The position is part of a professional, international, open, and enthusiastic team. Expeditors provides a personalized development plan with varied training methods and opportunities for career growth locally, regionally, and globally. The position is 40 hours per week.

Requirements

• Strong accounting, analytical, and research skills.
• Excellent organizational skills and attention to detail.
• Self-motivated, able to take initiative, and able to work with urgency.
• Ability to thrive in a fast-paced and dynamic environment.
• Proficiency in Microsoft Office applications, particularly Excel.
• Excellent written and spoken English communication skills.
• Experience working with Microsoft Word, Excel, OneNote, and Outlook.

Nice To Haves

• Experience with Hyperion Financial Management or financial query tools.

Responsibilities

• Review service provider invoices for appropriate documentation, provisions, and approval before payment.
• Enter invoices and check requests into financial systems accurately and on time.
• Monitor and manage accounts, including reconciling statements to ensure timely payment of open invoices.
• Review data to identify unresolved payment issues, process gaps, and payment trends.
• Identify challenges in payment and billing processes and assist the network in developing improvement plans.
• Follow company policies and regulations with integrity.
• Communicate with vendors, service providers, and district teams about open invoices, escalating at-risk or past-due items.
• Build and maintain collaborative relationships with vendors and the internal network.
• Update internal systems with detailed notes on actions and timely follow-up.
• Keep service provider profiles current and aligned with corporate requirements.
• Respond to service provider inquiries and reconcile vendor statements monthly and quarterly.
• Research, reconcile, and resolve invoice discrepancies.
• Assist with projects, ad hoc data analysis, and other tasks assigned by management.
• Assist team members when needed.
• Support internal Operations customers with cost accounting and billing.
• Support branch administration, including visitor management, travel itineraries, special projects and company events, sales operations, and ordering and restocking office supplies.
• Complete at least 52 hours of relevant training per year and pursue professional development.
• Communicate professionally and promptly, including responding to phone calls, voicemails, and emails according to company standards.

Benefits

• Employee Stock Purchase Plan participation option.
• Diverse benefit package.
• Personalized development plan with a variety of training methods.
• Career opportunities locally, regionally, and globally.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed