Accounting and Administrative Assistant

McKinney Specialty Labs • Richmond, VA

2d

About The Position

McKinney Specialty Labs is seeking a detail-oriented and organized Accounting and Administrative Assistant to provide direct support to the Vice President of Finance and Administration and assist with the company’s day-to-day accounting, financial, and administrative operations. The position provides backup support for routine accounting and procurement functions and assists with accounts payable and receivable, financial recordkeeping, spreadsheet preparation, purchasing activities, and general departmental administration. The ideal candidate is highly organized, accurate, dependable, and comfortable managing multiple responsibilities while handling confidential financial and employee information.

McKinney Specialty Labs is a new and growing scientific organization located in Richmond, Virginia. It provides testing and global regulatory science solutions for nicotine and other aerosolized products. The company emphasizes Excellence, Collaboration, Integrity, Innovation, and Respect, and offers competitive pay and a comprehensive benefits package.

Requirements

• High school diploma or equivalent required.
• Basic understanding of accounting principles and financial recordkeeping.
• Proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
• Strong attention to detail, accuracy, and organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Ability to work independently and collaboratively with multiple departments.
• Ability to maintain confidentiality and appropriately handle sensitive financial and employee information.

Nice To Haves

• Associate degree in Accounting, Finance, Business Administration, or a related field.
• Previous accounting, bookkeeping, accounts payable/receivable, or related administrative experience.
• Intermediate Excel proficiency, including experience with formulas, sorting and filtering data, formatting spreadsheets, and maintaining financial reports and tracking schedules.
• Experience with QuickBooks Online, payroll systems, or procurement software.

Responsibilities

• Provide direct administrative and accounting support to the Vice President of Finance and Administration, including preparing reports, correspondence, spreadsheets, and other departmental documentation.
• Provide backup assistance with routine accounting activities during staff absences or periods of increased workload.
• Assist with accounts payable and accounts receivable, including processing vendor invoices, client billing, and payment tracking.
• Maintain accurate financial transactions, records, and supporting documentation.
• Prepare, maintain, and update Excel spreadsheets, financial schedules, tracking reports, and other departmental records.
• Assist with payroll-related administrative activities, including reviewing information and maintaining supporting documentation.
• Review expense reports and supporting documentation for completeness and accuracy.
• Assist with month-end and year-end activities by gathering documentation and preparing basic financial reports and schedules.
• Provide backup support for procurement activities, including preparing and issuing purchase orders, tracking orders, and maintaining purchasing records.
• Respond to routine accounting, vendor, and payment inquiries and assist with resolving basic discrepancies.
• Assist with departmental scheduling, correspondence, recordkeeping, and other administrative responsibilities.
• Support special projects and process improvement initiatives within the Finance and Administration department.
• Perform other accounting and administrative duties as assigned.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• 401(k)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED