Accounting and Administrative Assistant

MCKINNEY SPECIALTY LABS•Richmond, VA

3d•$20 - $25

About The Position

McKinney Specialty Labs is seeking a detail-oriented and organized Accounting and Administrative Assistant to directly support the Vice President of Finance and Administration and assist with day-to-day accounting, financial, and administrative operations. The role provides backup support for routine accounting and procurement functions and assists with accounts payable and receivable, financial recordkeeping, spreadsheet preparation, purchasing activities, and departmental administration. The ideal candidate is organized, accurate, dependable, and able to manage multiple responsibilities while handling confidential financial and employee information. The position is based at the company's facility in Richmond, Virginia. The expected hourly rate is $20.00–$25.00, with starting pay within that range based on qualifications, experience, and role requirements.

Requirements

High school diploma or equivalent.
Basic understanding of accounting principles and financial recordkeeping.
Proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
Strong attention to detail, accuracy, and organizational skills.
Ability to manage multiple priorities and meet deadlines.
Strong written and verbal communication skills.
Ability to work independently and collaboratively with multiple departments.
Ability to maintain confidentiality and appropriately handle sensitive financial and employee information.

Nice To Haves

Associate degree in Accounting, Finance, Business Administration, or a related field.
Previous accounting, bookkeeping, accounts payable/receivable, or related administrative experience.
Intermediate Excel proficiency, including experience with formulas, sorting and filtering data, formatting spreadsheets, and maintaining financial reports and tracking schedules.
Experience with QuickBooks Online, payroll systems, or procurement software.

Responsibilities

Provide direct administrative and accounting support to the Vice President of Finance and Administration, including preparing reports, correspondence, spreadsheets, and other departmental documentation.
Provide backup assistance with routine accounting activities during staff absences or periods of increased workload.
Assist with accounts payable and accounts receivable, including processing vendor invoices, client billing, and payment tracking.
Maintain accurate financial transactions, records, and supporting documentation.
Prepare, maintain, and update Excel spreadsheets, financial schedules, tracking reports, and other departmental records.
Assist with payroll-related administrative activities, including reviewing information and maintaining supporting documentation.
Review expense reports and supporting documentation for completeness and accuracy.
Assist with month-end and year-end activities by gathering documentation and preparing basic financial reports and schedules.
Provide backup procurement support, including preparing and issuing purchase orders, tracking orders, and maintaining purchasing records.
Respond to routine accounting, vendor, and payment inquiries and assist with resolving basic discrepancies.
Assist with departmental scheduling, correspondence, recordkeeping, and other administrative responsibilities.
Support special projects and process improvement initiatives within the Finance and Administration department.
Perform other accounting and administrative duties as assigned.