Administrative Assistant | Construction Project Documentation

Purple Cow Recruiting•Eagle Mountain, UT

4h•Onsite

About The Position

Heartline Staffing is recruiting an Administrative Assistant for a long-term construction project opportunity in Eagle Mountain, Utah. The role supports a construction project team, with a focus on collecting, organizing, maintaining, and tracking technical project documentation. The position is on-site in a construction trailer office and is a 12-month contract assignment with potential extension or conversion. The schedule is Monday through Friday, with 10-hour workdays and approximately 50 hours per week; occasional Saturday coverage and site visits may be required. The employer supplies required site PPE, while employees provide their own steel-toe boots.

Requirements

High school diploma or GED.
2–4 years of administrative or office-support experience.
Administrative experience within construction, engineering, industrial, or another project-based environment.
Experience collecting, organizing, and tracking inspection reports, contractor test reports, completion records, or similar technical documentation.
Procore experience or familiarity with construction document-control systems.
Strong written and verbal communication skills.
Strong organization and multitasking skills.
Ability to work independently and manage time effectively.
Ability to maintain organized and confidential records.
Experience with Microsoft Word, Excel, and PowerPoint.
Ability and willingness to work on-site in Eagle Mountain, Utah, approximately 50 hours per week.
Ability to work occasional Saturdays when needed.
Ability to commit to the 12-month assignment.
Comfort working from a construction trailer office and making occasional site visits.
Must provide own steel-toe boots.

Responsibilities

Collect, organize, and track inspection reports.
Maintain contractor test reports and related technical project records.
Maintain mechanical-completion and handover documentation.
Organize and maintain project records and document-control systems.
File and retrieve corporate and project documents, records, and reports.
Prepare reports, memos, letters, invoices, financial statements, and other documents as assigned.
Maintain records-management systems.
Perform general administrative and office-support duties.
Open, sort, and distribute incoming correspondence, including email and other communications.
Prepare responses to routine correspondence and route inquiries.
Order office supplies and support basic bookkeeping activities as assigned.
Help ensure project documentation is complete, organized, accurate, and readily available to the project team.