Construction Administrative Assistant

APSI Construction Management•Leavenworth, KS

6h•$50,000 - $68,000•Onsite

About The Position

The Construction Administrative Assistant provides construction administrative services in support of the construction management team, Federal Bureau of Prisons (FBOP) owner representatives, and other stakeholders on the Federal Correctional Institution (FCI) Leavenworth Prison project. The project is valued at $460 million and is expected to last one year, with an anticipated start date of November 2026. The position is onsite at 1020 Metropolitan Avenue, Leavenworth, Kansas 66048. The pay range is $50,000–$68,000 per year plus benefits. The role supports day-to-day project administration by handling office operations, correspondence, records, data, reporting, tracking, purchasing records, and meeting coordination. The assistant maintains project tracking tools and helps ensure that documentation and requests reach the appropriate project stakeholders in a timely manner. The standard work schedule is eight hours per day, five days per week. Occasional Saturday work may be required based on project needs.

Requirements

High school diploma.
At least 5 years of construction administration experience.
Proficiency with Microsoft Office software and the ability to create and edit Microsoft Word and Excel files.
Proficiency with Adobe Acrobat and the ability to create and edit PDF documents.
Good written and oral communication, organizational, and interpersonal skills.
Ability to complete assignments independently.
Ability to work in a high-volume, dynamic team environment.
Proven record of accomplishments in office administration.
Must be a U.S. citizen.

Nice To Haves

Experience with construction management software such as Kahua or Procore.
Experience editing documents in Bluebeam.

Responsibilities

Perform general office support, including receiving calls and visitors, handling incoming mail, managing office supplies, and completing administrative, clerical, and data collection tasks.
Take notes and prepare correspondence or meeting minutes from rough notes or limited comments, referencing files, regulations, or previous reports as needed.
Prepare timely correspondence and submittals using a variety of software programs.
Receive, review, organize, transmit, file, or arrange delivery of records, correspondence, technical documentation, samples, and packages to support timely project action.
Compile, consolidate, coordinate, and organize data to support construction management operations.
Format and label automated documents and reports; establish and maintain control logs; prepare data in prescribed formats and prepare necessary forms and working files.
Track construction modifications, contractor requests for clarification, and material submittals for assigned office projects.
Enter and maintain program data in electronic databases and maintain automated and manual records systems containing technical and administrative data.
Prepare and compile reports, correspondence, and program status documents; consolidate information into comprehensive documents and prepare final documents for review.
Track purchases and receipts and prepare purchase tracking reports.
Arrange meetings and conferences, including locations, schedules, agendas, reservations, and attendance lists.
Maintain spreadsheets and other tracking tools for Ball in Court tracking of tasks required of project team members and stakeholders.