Administrative Assistant – Construction & Maintenance Operations

Priestley Management Company • Greensboro, NC

1d • Onsite

About The Position

PMC Services | Priestley Management Company is seeking an experienced, highly organized, and proactive Administrative Assistant to support construction and maintenance operations in the Greensboro/Winston Salem area. This is a full-time, office-based position with compensation negotiable based on experience.

The role requires hands-on experience coordinating schedules, managing multiple projects and work orders, and working directly with outside vendors and in-house maintenance technicians. The successful candidate will understand the fast-paced nature of construction and maintenance operations, manage changing priorities, and take ownership of projects from scheduling through completion.

Requirements

• Previous experience in construction, property maintenance, or field service operations.
• Proven experience scheduling and coordinating outside vendors and in-house technicians.
• Experience managing multiple work orders, projects, and deadlines simultaneously.
• Strong understanding of construction and maintenance workflows, scheduling requirements, and project coordination.
• Strong organizational, communication, and problem-solving skills.
• Ability to work independently, take initiative, and adapt quickly to changing priorities.
• Proficiency in Microsoft Outlook and general office software.

Nice To Haves

• Experience with Service Fusion, CINC, or similar work order management software.

Responsibilities

• Coordinate daily schedules for in-house maintenance technicians, outside contractors, and construction projects.
• Manage and track multiple work orders and projects, ensuring timely scheduling, progress, and completion.
• Communicate with vendors, technicians, property managers, and internal staff to coordinate work and resolve scheduling issues.
• Monitor vendor commitments, project timelines, and outstanding assignments to ensure accountability and follow-through.
• Adjust schedules and priorities to accommodate emergencies, delays, and changing operational needs.
• Maintain accurate project records, work order documentation, and communication updates.
• Identify delays, anticipate next steps, and keep projects moving without constant supervision.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed