Operations Administrative Assistant

CW Wright Construction Co LLC • South Chesterfield, VA

1d • Onsite

About The Position

C.W. Wright is recruiting a full-time, benefit-eligible Operations Support Assistant for its construction office team at the Corporate Office in South Chesterfield, Virginia. This fully onsite position supports field operations by maintaining records, supporting timely billing, and coordinating communication between field personnel and corporate staff. The regular workday begins at 7:00 AM, Monday through Friday, and the candidate must be able to reliably report to the office at that time.

The posting also refers to the role as Operations Support Specialist. The position supports a utility construction field team and requires a detail-oriented, organized, collaborative person who can manage multiple tasks, communicate across organizational levels, and learn the relevant systems with assistance and training.

Requirements

• High school diploma or equivalent.
• Relevant office experience.
• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and SharePoint, and familiarity with the iOS platform.
• Experience with ERP and/or accounting-specific IT programs, with the ability to learn new systems with assistance and training.
• Strong attention to detail, organizational skills, and time-management abilities.
• Ability to multitask and communicate effectively at all organizational levels.
• Ability to work collaboratively in a team environment.
• Strong problem-solving skills and a proactive attitude.
• Experience building relationships and communicating effectively with multiple stakeholders in previous roles.
• Ability to reliably report to the corporate office and begin work at 7:00 AM Monday through Friday.

Responsibilities

• Update and maintain timesheets for payroll and equipment hours; review field-entered time in Mobitime and check for discrepancies.
• Handle weekly billing for time-and-materials work and ensure billing documentation is complete.
• Maintain and distribute daily crew location logs.
• Monitor field absences, code them correctly, and track overtime for processing and division manager reporting.
• Identify and invoice directly billable materials related to time-and-materials contracts.
• Secure site utilities as needed by field supervisors.
• Assist in maintaining division manpower reports and perform weekly equipment utilization audits.
• Assist division staff with daily operations and maintain division files.

Benefits

• Medical, prescription, dental, and vision coverage beginning the first of the month after 30 days.
• Company-paid basic life, AD&D, and short-term disability insurance.
• 401(k) plan with company match.
• Paid time off, including holidays and vacation.
• Various ancillary perks to support employee well-being.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED