Operations Administrative Assistant

Essex Property Trust • San Mateo, CA

1d • $32 - $38 • Hybrid

About The Position

The Operations Administrative Assistant will be an integral member of the Operations team providing direct administrative support to Community Operations Leadership.

Requirements

• High school diploma or GED equivalent.
• 1-3 years of administrative assistant experience required.
• Strong computer skills are required and should include Microsoft Word, Excel, Acrobat, Google Docs and PowerPoint.
• Strong attention to detail, written and verbal communication skills.
• Strong organizational and time-management abilities.
• Problem-solving mindset with attention to detail.
• Ability to work under pressure and manage multiple tasks efficiently.

Nice To Haves

• Experience using Yardi, Funnel, and On-Site Property Management Software preferred.

Responsibilities

• Conduct reviews, audits, and reconciliation of monthly, quarterly, and annual reports to ensure financial and operational accuracy.
• Organize and maintain calendars, schedule meetings, and coordinate appointments on behalf of Group Vice President, Regional Vice President(s) and Directors.
• Manage and coordinate travel logistics for Group Vice President, Regional Vice President(s) and Directors ensuring seamless and efficient travel plans.
• Assist Group Vice President, Regional Vice President(s) and Directors with daily organizational tasks, ensuring priorities are met and deadlines are adhered to.
• Plan and execute Operations events, including Tenure Luncheons and Regional Meetings, ensuring all logistics are handled professionally.
• Prepare and provide reports as directed by the supervisor, ensuring accuracy and timeliness.
• Facilitate the onboarding process for new Operations members, including office setup and orientation.
• Communicate organizational changes within the Community Operations team to IT to ensure workflow and access are updated for a smooth transition.
• Assist in coordinating small to medium-sized projects within the Operations team, tracking progress, and ensuring deadlines are met.
• Conduct research and analysis as needed to support the decision-making process of Directors and senior leadership.
• Support initiatives aimed at improving operational efficiency, including the development and implementation of new processes or tools.
• Perform other duties as assigned, contributing to the overall effectiveness of the Operations team.

Benefits

• medical
• dental
• vision
• paid parental leave
• 401k employer match
• excellence rewards
• wellness programs
• 12 paid holidays
• 15 PTO days
• housing discount of 20%

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED