Construction Administrative Assistant

Bechtel Corporation•New Albany, OH

7d•Onsite

About The Position

The Project Administrative Assistant will provide administrative and operational support to the project team at a fast-paced construction site in New Albany, Ohio. The position requires strong organizational skills, attention to detail, sound judgment, initiative, discretion, and the ability to independently manage changing priorities. Bechtel is building a semiconductor manufacturing plant in New Albany, Ohio. The Ohio One project’s first phase includes 2.5 million square feet, including 600,000 square feet of cleanrooms. The role supports project management, functional teams, and site personnel and contributes to efficient, consistent project-site operations.

Requirements

Requires 2–4 years of related experience.
Strong organizational and time-management skills, with the ability to manage multiple priorities.
Strong attention to detail and commitment to accuracy.
Ability to exercise sound judgment, initiative, discretion, and diplomacy.
Ability to work with limited supervision and independently complete assigned work.
Strong written and verbal communication skills.
Ability to work effectively with employees at multiple levels of the organization and with visitors and external stakeholders.
Proficiency with common office productivity tools used for email, calendars, documents, spreadsheets, presentations, and collaboration.
Ability to handle confidential or sensitive information appropriately.
Ability to adapt to changing priorities in a fast-paced project-site environment.
Proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams, with the ability to create and maintain professional documents, spreadsheets, presentations, correspondence, calendars, and meeting materials.

Responsibilities

Provide day-to-day administrative support to project management, functional teams, and site personnel.
Coordinate meetings, calendars, conference rooms, and other project activities, including preparing and distributing meeting information and action items.
Coordinate project-site logistics, including visitor arrangements, workspace and seating coordination, and support for new employee arrivals.
Support project onboarding activities and help ensure new employees have the information and resources needed when arriving at the site.
Coordinate administrative service requests, including catering, nameplates, office supplies, meeting support, and other site requirements.
Prepare correspondence, presentations, reports, spreadsheets, organizational charts, and other project documentation.
Review documents and correspondence for accuracy, completeness, formatting, and professional presentation.
Maintain project administrative records, files, distribution lists, contact information, and other shared resources.
Coordinate travel arrangements and prepare detailed expense reports as required.
Communicate and coordinate with employees, project leadership, Human Resources, Information Technology, facilities, vendors, visitors, and other stakeholders to resolve administrative needs.
Handle confidential and sensitive information with appropriate discretion.
Monitor multiple requests and priorities, anticipate potential issues, and elevate matters requiring management attention.
Identify opportunities to improve administrative processes and help maintain efficient, consistent project-site operations.
Provide backup administrative support across the project and assist other administrative team members during periods of high workload.