Administrative Assistant - Data Center Construction

Mortenson • Pampa, TX

2d

About The Position

Mortenson is seeking an Administrative Assistant to provide a broad range of administrative and executive support. Success in this role requires flexibility, inventiveness, dedication, efficiency, integrity, and the ability to handle confidential matters. The position interacts with staff at all levels in a changing environment and provides a high standard of customer service to visitors and customers at Mortenson facilities.

The role supports office operations and organization, meeting and travel coordination, records and document management, billing and invoicing, procurement, and Operating Group Leadership. It also coordinates with support teams including Safety, Human Resources, IT, and Legal.

The base pay range is $28.51 per hour minimum to $38.46 per hour maximum. The range is higher for certain office locations: 5% for Denver, Colorado, and Chicago, Illinois; 10% for Seattle, Washington, and Portland, Oregon; and 12.5% for Washington, D.C. Pay within the range depends on factors including knowledge, skills, experience, and internal equity. Visa sponsorship is not offered, and applicants must be legally authorized to work in the United States without employment visa sponsorship.

Requirements

• At least three years of administrative support experience.
• Strong attention to detail and the ability to proofread effectively.
• Flexibility, excellent organization, and multitasking skills.
• Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
• Effective communication and active listening skills.
• Positive professional attitude and strong customer service skills.
• Legally authorized to work in the United States without employment visa sponsorship.

Nice To Haves

• Associate or bachelor’s degree.
• Construction-related business experience.
• Experience with billing, invoicing, and timekeeping.

Responsibilities

• Perform regular administrative tasks and maintain overall office organization.
• Greet visitors and customers with a positive demeanor.
• Coordinate and set up meetings, manage calendars, and schedule travel.
• Set up, organize, and manage filing systems; prepare documents; perform recordkeeping and filing; and carefully proofread communications and documents.
• Prepare billing and invoices as needed.
• Coordinate with support groups, including Safety, Human Resources, IT, and Legal.
• Procure miscellaneous goods using Mortenson’s internal procurement system.
• Understand operating group and company resources and assist Operating Group Leadership members with tasks such as expense reports and travel.
• Perform other duties as assigned.

Benefits

• Medical and prescription drug plans, including vision coverage at no additional cost.
• Dental plan.
• 401(k) retirement plan with a Mortenson match.
• Paid time off, holidays, and other paid leaves.
• Employer-paid life, AD&D, and disability insurance.
• No-cost mental health tool and concierge with extensive work-life resources.
• Tuition reimbursement.
• Adoption assistance.
• Gym membership discount program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed