Project Administrative Assistant - Data Center Construction

Mortenson • Pampa, TX

6d

About The Position

Mortenson is seeking a Project Administrative Assistant for data center construction. The role supports project staff with a broad range of administrative and executive support tasks in a changing environment, requiring flexibility, resourcefulness, initiative, efficiency, professionalism, and confidentiality. The assistant should be able to work independently or with little supervision.

The position provides clerical and day-to-day project support, including managing calls and records, handling deliveries, preparing materials for meetings, maintaining meeting minutes, procuring office and consumable supplies, and assisting the Superintendent with equipment inventory and craft worker timecards. It also involves coordinating work-truck maintenance, assisting visitors and new employees with directions, and logging applicants in the Craft Applicant Tracking Spreadsheet.

Requirements

• At least 3 years of administrative experience, preferably supporting a large number of team members.
• Proficiency with computers, Microsoft Office, Excel, email and calendar systems, and PowerPoint.
• Strong working knowledge of basic office equipment.
• Strong written and verbal communication skills.
• Ability to be highly organized.

Nice To Haves

• Associate degree in business or related administrative experience.

Responsibilities

• Perform clerical tasks and operate basic office equipment.
• Handle incoming calls, provide general information, forward calls to the appropriate party, and take messages as needed.
• File and maintain written records and create electronic copies.
• Receive, sort, and log deliveries in a computer database.
• Prepare daily outbound deliveries.
• Prepare materials for design and construction meetings.
• Record and update minutes for site meetings.
• Procure consumable materials and office supplies.
• Support the Superintendent with equipment inventory tracking and organization.
• Support the Superintendent with craft worker timecard entry.
• Provide general support to the project team with day-to-day tasks.
• Schedule, track, and log repairs and standard maintenance for work trucks.
• Provide maps and directions to visitors, subcontractors, delivery personnel, and new employees.
• Log applicants in the Craft Applicant Tracking Spreadsheet.

Benefits

• Medical and prescription drug plans, including vision coverage at no additional cost.
• Dental plan.
• 401(k) retirement plan with a Mortenson match.
• Paid time off, holidays, and other paid leaves.
• Employer-paid life, AD&D, and disability insurance.
• No-cost mental health tool and concierge with work-life resources.
• Tuition reimbursement.
• Adoption assistance.
• Gym membership discount program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree