Project Administrative Coordinator, Construction, Vernon, TX - Data Center
About The Position
WORLD WIDE PROFESSIONAL SOLUTIONS is a project solutions organization committed to implementing lean constructions, collaborative contracting, and execution approaches to enable breakthroughs in performance. We are seeking a detail oriented Project Administrative Coordinator to provide daily administrative and documentation support to our data center construction management team in Vernon, Texas. This position helps keep project records accurate, meetings organized, and information moving efficiently among project personnel. We are seeking candidates who live in Vernon, Texas, or the surrounding area and can report to the Vernon site in person every workday. This is not a remote or hybrid position.
Requirements
- Experience in an administrative coordinator, office assistant, or project support role.
- Working proficiency with Microsoft Excel, Word, Outlook, and PowerPoint, including routine spreadsheets and formatting.
- Strong organization, accuracy, follow through, and professional communication.
- Ability to manage multiple daily requests and meet deadlines with limited supervision.
- Ability to work onsite in Vernon, Texas, every workday.
Nice To Haves
- Administrative experience in construction, engineering, industrial projects, or another fast paced project environment.
- Familiarity with project documentation, shared drives, document management tools, or meeting coordination.
Responsibilities
- Maintain project logs, spreadsheets, trackers, contact lists, and organized digital files.
- Prepare and distribute meeting agendas, notes, action items, and routine project updates.
- Collect information from project staff and update weekly reports and status summaries.
- Track administrative due dates and follow up on outstanding documents and action items.
- Assist with document control, file naming, version accuracy, and record retrieval.
- Coordinate routine communication and scheduling with project staff, subcontractors, and vendors.
- Support onboarding logistics, site access requests, and basic equipment coordination for new team members.
- Provide general office and administrative support while following company and client procedures.
Benefits
- Medical, dental, and vision insurance
- Life and disability coverage
- Company matched retirement plan
- Paid time off and holidays
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
