Project Administrative Assistant - Data Center Construction

Mortenson • Miami, TX

7d • $25 - $33

About The Position

Mortenson is seeking a Project Administrative Assistant who can interact with staff at all levels in a changing environment while remaining flexible, resourceful, proactive, efficient, professional, and discreet. The role handles a broad range of administrative and support tasks and requires the ability to work independently or with little supervision. The position supports project operations, including office and delivery administration, meeting preparation and records, procurement, equipment and timecard tracking, vehicle maintenance coordination, and general support for the project team.

The posting lists a base pay range of $24.52 to $33.12 per hour. The range is higher in certain locations: 5% in Denver and Chicago, 10% in Seattle and Portland, and 12.5% in Washington, D.C. Placement within the range depends on factors including knowledge, skills, experience, and internal equity. Visa sponsorship is not offered; applicants must be legally authorized to work in the U.S. without employment-visa sponsorship.

Requirements

• At least 3 years of administrative experience, preferably supporting a large number of team members.
• Proficiency with computers and Microsoft Office, Excel, email and calendar systems, and PowerPoint.
• Strong working knowledge of basic office equipment.
• Strong written and verbal communication skills.
• Ability to be highly organized.
• Must be legally authorized to work in the United States without employment-visa sponsorship.

Nice To Haves

• An associate’s degree in business or related administrative experience is preferred.

Responsibilities

• Perform clerical tasks and operate basic office equipment.
• Handle incoming calls, provide general information, forward calls, and take messages as needed.
• File and maintain written records and create electronic copies for records.
• Receive, sort, and log deliveries in a computer database.
• Prepare daily outbound deliveries.
• Prepare materials for design and construction meetings.
• Record and update minutes for site meetings.
• Procure consumable materials and office supplies.
• Support the Superintendent with equipment inventory tracking and organization.
• Support the Superintendent with entry of craft worker timecards.
• Provide general day-to-day support to the project team as needed.
• Schedule, track, and log repairs and standard maintenance for work trucks.
• Provide maps and directions to visitors, subcontractors, delivery personnel, and new employees.
• Log applicants in the Craft Applicant Tracking Spreadsheet.

Benefits

• Medical and prescription drug plans, including vision coverage at no additional cost.
• Dental plan.
• 401(k) retirement plan with a Mortenson match.
• Paid time off, holidays, and other paid leaves.
• Employer-paid life, AD&D, and disability insurance.
• No-cost mental health tool and concierge with work-life resources.
• Tuition reimbursement.
• Adoption assistance.
• Gym membership discount program.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed