Administrative Assistant - Data Center Construction

Mortenson • Miami, TX

3d • $29 - $38

About The Position

Mortenson is seeking an Administrative Assistant to provide a wide range of administrative and executive support. The role requires flexibility, resourcefulness, dedication, efficiency, integrity, and confidentiality. The assistant will communicate with staff at all levels in a changing environment and provide excellent customer service to visitors and customers at Mortenson facilities.

The position supports office operations and organization, meeting and travel coordination, document and records management, billing and procurement, and coordination with internal support groups. It also provides miscellaneous support to Operating Group Leadership, including assistance with expense reports and travel.

Requirements

• Minimum three years of administrative support experience.
• Detail orientation and the ability to proofread effectively.
• Flexibility, excellent organization, and multitasking skills.
• Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
• Effective communication and active listening skills.
• Positive professional attitude and strong customer service skills.

Nice To Haves

• Associate or bachelor’s degree.
• Construction-related business experience.
• Experience with billing, invoicing, and timekeeping.

Responsibilities

• Perform regular administrative tasks and maintain overall office organization.
• Greet visitors and customers with a positive demeanor.
• Coordinate and set up meetings, manage calendars, and schedule travel.
• Set up, organize, and manage filing systems; prepare documents; maintain records and files; and carefully proofread communications and documents.
• Prepare billing and invoices as needed.
• Coordinate with support groups, including Safety, Human Resources, IT, and Legal.
• Procure miscellaneous goods using Mortenson’s internal procurement system.
• Understand operating group and company resources and assist Operating Group Leadership members with duties such as expense reports and travel.
• Perform other duties as assigned.

Benefits

• Medical and prescription drug plans, including no-additional-cost vision coverage, for eligible employees.
• Dental plan.
• 401(k) retirement plan with a generous Mortenson match.
• Paid time off, holidays, and other paid leaves.
• Employer-paid life, AD&D, and disability insurance.
• No-cost mental health tool and concierge with extensive work-life resources.
• Tuition reimbursement.
• Adoption assistance.
• Gym membership discount program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed