Project Administrative Coordinator, Construction, Vernon, TX - Data Center
World Wide Professional Solutions•Stamford, TX
•Onsite
About The Position
WORLD WIDE PROFESSIONAL SOLUTIONS is seeking a detail-oriented Project Administrative Coordinator to provide daily administrative and documentation support to their data center construction management team in Vernon, Texas. This position is crucial for maintaining accurate project records, organizing meetings, and ensuring efficient information flow among project personnel. The role requires the candidate to be based in Vernon, Texas, or the surrounding area and report to the Vernon site in person daily, as it is not a remote or hybrid position.
Requirements
- Experience in an administrative coordinator, office assistant, or project support role.
- Working proficiency with Microsoft Excel, Word, Outlook, and PowerPoint, including routine spreadsheets and formatting.
- Strong organization, accuracy, follow through, and professional communication.
- Ability to manage multiple daily requests and meet deadlines with limited supervision.
- Ability to work onsite in Vernon, Texas, every workday.
Nice To Haves
- Administrative experience in construction, engineering, industrial projects, or another fast-paced project environment.
- Familiarity with project documentation, shared drives, document management tools, or meeting coordination.
Responsibilities
- Maintain project logs, spreadsheets, trackers, contact lists, and organized digital files.
- Prepare and distribute meeting agendas, notes, action items, and routine project updates.
- Collect information from project staff and update weekly reports and status summaries.
- Track administrative due dates and follow up on outstanding documents and action items.
- Assist with document control, file naming, version accuracy, and record retrieval.
- Coordinate routine communication and scheduling with project staff, subcontractors, and vendors.
- Support onboarding logistics, site access requests, and basic equipment coordination for new team members.
- Provide general office and administrative support while following company and client procedures.
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- Life coverage
- Disability coverage
- Company matched retirement plan
- Paid time off
- Holidays
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
