Real Estate Legal Administrative Assistant

Snell & Wilmer • Phoenix, AZ

3h • Onsite

About The Position

Snell & Wilmer is seeking a highly organized and detail-oriented Real Estate Legal Administrative Assistant to provide administrative and legal support to the Phoenix Office Real Estate Practice Group. The successful candidate will assist attorneys in managing projects, coordinating with stakeholders, and maintaining documentation. The role requires strong multitasking skills, familiarity with real estate, and a proactive approach to anticipating team needs.

The schedule is Monday through Friday, 8:30 a.m. to 5:00 p.m., in the office. Responsibilities include administrative support, legal document management, client communication, and billing coordination.

Requirements

• At least 5 years of experience as a legal administrative assistant.
• Proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook.
• Strong understanding of legal procedures, terminology, and real estate processes.
• Exceptional proofreading, editing, and communication skills.
• Ability to multitask, prioritize tasks, and meet deadlines in a fast-paced environment.
• Ability to work independently and within a team, with reliability and capacity to juggle multiple tasks effectively.
• Excellent interpersonal skills to develop and maintain effective working relationships with all levels of staff and clients.
• Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
• High level of discretion and confidentiality.

Nice To Haves

• Experience as a legal administrative assistant in real estate or business transactions.

Responsibilities

• Coordinate attorney calendars, including scheduling meetings, appointments, and travel arrangements.
• Maintain organized and up-to-date legal files and matter documentation.
• Prepare, proofread, and edit correspondence, emails, and other communications for attorneys, clients, and external stakeholders.
• Prepare and process attorney expense reports.
• Anticipate attorneys’ needs, proactively identify potential issues, and take initiative to ensure priorities are addressed efficiently.
• Draft, proofread, and edit real estate legal documents accurately and with attention to detail.
• Organize, file, and maintain attorneys’ daily email correspondence in NetDocuments (NetDocs) in accordance with firm policies and matter management procedures.
• Open and close client matters in compliance with firm procedures.
• Maintain the confidentiality of sensitive client and firm information and exercise sound judgment in handling all matters.
• Communicate professionally and directly with clients regarding billing inquiries, requests, and follow-up.
• Coordinate information and administrative needs among attorneys, clients, and other stakeholders to support efficient matter management.
• Coordinate with attorneys to facilitate the timely completion of billing and administrative tasks.

Benefits

• Competitive performance-based compensation
• Medical insurance
• Dental insurance
• Vision insurance
• Disability insurance
• Life insurance
• 401(k)/profit sharing
• Paid holidays
• Tuition reimbursement
• Paid time off, including vacation time, personal time, and sick time where appropriate

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed