Legal Assistant – Real Estate and Development Unit

City of Philadelphia • Philadelphia, PA

1d • Onsite

About The Position

The City of Philadelphia Law Department’s Real Estate & Development Unit is hiring a Legal Assistant to support attorneys handling transactional matters involving real estate and contract law. The role supports unit workflow and productivity through electronic and paper file management, agreement execution, correspondence and form-agreement preparation, title research and document review, and coordination with City agencies and title companies. The position is fully onsite, with employees expected to report in person five days per week.

Requirements

• Ability to analyze large amounts of information, identify relevant facts, and propose viable solutions.
• Ability to write and speak persuasively.
• Ability to work with multiple City departments.
• Strong organizational skills and effective, professional oral and written communication.
• Ability to work independently, think proactively, and complete projects accurately and on time.
• Ability to manage and prioritize numerous assignments.
• Experience exercising discretion and maintaining confidentiality with sensitive information.
• Strong interpersonal skills and ability to collaborate with colleagues and clients.
• Commitment to diversity, equity, and inclusion.
• Hard-working, organized, detail-oriented, and helpful attitude.
• Computer skills with MS Office, including Word, Excel, Outlook, SharePoint, OneDrive, and PowerPoint; Google Drive applications; spreadsheets; email features such as mail merge, filters, folders, and rules; presentation tools; and Microsoft Teams, Zoom, or other virtual platforms.
• City of Philadelphia residency within six months of hire.

Nice To Haves

• Associate’s degree, paralegal certificate, or equivalent.
• Experience, preferably in a legal setting.
• Knowledge of City procedures.

Responsibilities

• Collaborate with attorneys and staff on multiple projects.
• Organize and file correspondence, documents, and other papers for significant transactions.
• Send requests for information to relevant City agencies and follow up to meet deadlines.
• Research property titles to determine ownership and locate title documents.
• Work with title companies to obtain title reports, clear title, and obtain title insurance policies.
• Review and summarize title reports and land surveys.
• Prepare letters and other correspondence for unit attorneys.
• Maintain the unit’s organization and filing system.
• Compile quarterly, weekly, and daily reports as needed.
• Schedule meetings and track assignments.
• Answer telephones and assist callers with general Law Department inquiries.
• Log mail.
• Provide backup support for hiring and recruiting efforts.

Benefits

• Unlimited free public transportation through SEPTA’s Key Advantage program.
• Eight weeks of paid parental leave.
• Comprehensive health coverage for employees and eligible dependents.
• Wellness program eligibility for a discounted medical plan.
• Paid vacation, sick leave, and holidays.
• Retirement savings options.
• Eligibility to participate in the Public Service Loan Forgiveness program.
• Tuition discounts and scholarships through partnerships with local colleges and universities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed