Legal Assistant – Real Estate and Development Unit

City of Philadelphia • Philadelphia, PA

1d • $45,478 - $62,371 • Onsite

About The Position

The Real Estate & Development Unit is currently seeking to fill a Legal Assistant position. This position is for individuals interested in real estate and contract law. The Legal Assistant will support attorneys working on transactional matters by overseeing electronic and paper file management, facilitating the process of executing agreements, drafting correspondence and form agreements, and aiding the overall workflow and productivity of the unit.

Requirements

• Ability to analyze large amounts of information, determine relevant facts, and propose viable solutions
• Ability to write and speak persuasively
• Ability to work with multiple City Departments
• Excellent organizational skills
• Effective and professional oral and written communication
• Ability to work independently and think proactively
• Ability to manage and prioritize numerous assignments
• MS Office (Word, Excel, Outlook, SharePoint One Drive, Powerpoint)
• Google Drive (Docs, Sheets, Slides, Forms)
• Spreadsheets (Excel, Google Sheets).
• Email (mail merge, filters, folders, rules)
• Presentations/Slideshows (Powerpoint, Google Slides)
• Microsoft Teams, Zoom and other virtual platforms
• Ability to complete work projects in a timely and accurate manner
• Experience exercising discretion and confidentiality with sensitive information
• Strong commitment to diversity, equity, and inclusion;
• Strong interpersonal skills, including the ability to work on teams and collaborate with colleagues and clients;
• Qualified candidates must be hard working, organized, attend to detail, and have an eager, helpful attitude;
• Knowledge of City procedures is a plus;

Nice To Haves

• Associate’s degree, paralegal certificate or equivalent and have experience preferably in a legal setting.

Responsibilities

• Collaborating on several projects which often include working with attorneys and staff
• Organize and file correspondence, documents, and other papers for significant transactions as requested by the Division’s attorneys.
• Sending requests for information to relevant City agencies and following up to meet deadlines
• Perform title research to determine ownership of properties. Locate and retrieve title documents.
• Work closely with title companies to obtain title reports, clear title, and obtain title insurance policies. Review and summarize title reports.
• Review and summarize land surveys.
• Preparing letters and other correspondence for unit attorneys
• Maintaining organization/filing system
• Compiling quarterly/weekly/daily reports as needed
• Scheduling meetings
• Tracking assignments
• Answering telephones and assisting callers with general inquiries for the Law Department
• Logging mail
• Providing back-up support for hiring and recruiting efforts

Benefits

• Comprehensive health coverage for employees and their eligible dependents.
• Unlimited FREE public transportation all year long through SEPTA’s Key Advantage program.
• 8 weeks of paid parental leave.
• Wellness program offers eligibility into the discounted medical plan
• Paid vacation, sick leave, and holidays
• Generous retirement savings options
• Public Service Loan Forgiveness program eligibility
• Tuition Discounts and Scholarships (10% to 40%)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED