Administrative Assistant (Bilingual Spanish)

Acelero Learning•Philadelphia, PA

About The Position

The Administrative Assistant provides administrative support to the Center Director and the Early Head Start Program, initiating and coordinating the clerical and secretarial functions needed to implement program administrative policies. The role provides support to stakeholders and projects, handles office operations and visitor inquiries, supports records and reporting, and helps facilitate fiscal management. Performance is evaluated based on role-specific skills and behaviors as well as general expectations for Acelero Learning employees.

Requirements

High school diploma required.
Prior experience with office or general administration.
Physical examination and background checks are required.
Travel locally or long-distance for work-related meetings and functions, up to 10% of the time.

Nice To Haves

AA/AS in business or a related field.
Bilingual Spanish.

Responsibilities

Use effective organizing systems to provide administrative support to stakeholders and projects.
Perform daily clerical duties and general administrative support.
Greet and assist visitors courteously and helpfully.
Serve as a point of contact for parent inquiries and general visitors.
Enter data for special ongoing projects.
Design and edit drafts of correspondence, reports, forms, charts, memos, and other documents.
Manage office supply inventory and initiate orders.
Manage the mail system and postal needs.
Provide clerical support to other administrative assistant levels, including routine word processing, mass mailings, address labels, and document shredding.
Maintain manuals and forms for professional staff and ensure timely updates.
Compile materials for preparation, editing, and distribution of the monthly newsletter.
Maintain confidentiality of correspondence, documents, discussions, meetings, and calls.
Oversee operation of office machines, including copier, computer, fax, phone, and mail machine.
Attend Head Start operational staff meetings and prepare and distribute meeting minutes promptly.
Coordinate record keeping and reporting.
Facilitate fiscal management.
Develop systems to organize information effectively and provide it to others as needed.
Prioritize projects delegated by various staff and complete tasks within specified timeframes and to a high standard.

Benefits

Medical, dental, and vision insurance with multiple plan options.
Health Savings Account (HSA) with company contributions up to $800 annually.
Flexible Spending Accounts (FSA) for health and dependent care expenses.
401(k) retirement plan with up to 4% company match and immediate vesting.
Company-paid short-term and long-term disability insurance and basic life insurance.
Up to $500 per year in professional development reimbursements.
Employee Assistance Program (EAP) with counseling and mental wellness support.
Wellness programs, including virtual fitness, nutrition, and mindfulness classes.
Pet insurance, legal assistance, ID theft protection, and employee discount perks.
Average of five weeks of paid time off during the first year of employment.
Comprehensive benefits, including 401(k) matching and 100% vesting.