Bilingual Administrative Assistant I (English/Spanish)

La Causa • Milwaukee, WI

2d • Onsite

About The Position

La Causa, Inc. is hiring a Bilingual Administrative Assistant I to provide administrative, clerical, and general office support for its Early Education and Care Center in Milwaukee, Wisconsin. The role supports daily program operations by maintaining records, completing required documentation, assisting with reporting and correspondence, providing English-Spanish translation and interpretation, and supporting staff, children, families, and other stakeholders. Full professional proficiency in written and spoken English and Spanish is required.

The position is part-time, Monday through Friday, from 5:45 a.m. to 11:15 a.m. Work is primarily in an office and early education/day care environment, with regular interaction with children, families, staff, participants, and other stakeholders. Flexible hours and occasional evenings or weekends may be required based on program needs. The listed salary range is $15.78 to $17.44.

La Causa, Inc. is a bilingual, multicultural agency founded in 1972 that provides comprehensive services to children, youth, and families. Its divisions include the Crisis Nursery & Respite Center, Early Education & Care Center, La Causa Charter School, Social Services, and Administration.

Requirements

• High school diploma or GED.
• At least three years of professional secretarial, clerical, or reception experience.
• Successful completion of Intro to the Children’s Profession, Skills & Strategies for the Child Care Teacher, and Fundamentals of Infant & Toddler.
• Full professional proficiency in spoken and written English and Spanish.
• Strong cultural competency and interpersonal relationship skills.
• Strong written and verbal communication skills, including the ability to communicate with people across functional areas, organizational levels, linguistic backgrounds, and socioeconomic backgrounds.
• Critical-thinking skills, including the ability to use logic and reasoning to evaluate alternative solutions, conclusions, or approaches to problems.
• Highly developed organizational skills and the ability to manage multiple priorities and deadlines.
• Knowledge and experience using Microsoft Office Suite, including word processing, spreadsheets, and databases.
• Ability to establish and maintain positive working relationships with diverse groups and individuals.
• Ability to work independently and collaboratively within a team.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Ability to work flexible hours, including evenings and weekends, based on program needs.
• Reliable transportation, a valid Wisconsin driver’s license, state-minimum auto insurance, and the ability to meet La Causa, Inc. driving standards.
• Eligibility to work near children under applicable Wisconsin state licensing requirements.
• Successful completion of required background checks, including criminal history checks, TB testing, and physical examination, as applicable.

Responsibilities

• Provide administrative, clerical, and office support, including reporting equipment problems, attendance reporting, ordering supplies, filing teacher material requests, conducting ProCare audits, and maintaining program and children’s files.
• Provide backup administrative and clerical support, and support other teaching-related positions as needed and directed.
• Compose, type, and distribute correspondence in English and Spanish.
• Provide written and oral translation and interpretation in English and Spanish as needed.
• Update program materials, make copies, organize documents, and maintain filing systems.
• Complete, collect, and submit required information and documentation by deadlines, including enrollment numbers, reports, and other program data and requirements.
• Assist with student recruitment, retention, and fundraising activities.
• Maintain effective communication, collaboration, and cooperation with children, families, staff, participants, and other stakeholders.
• Maintain accurate, organized records in accordance with program and agency requirements.
• Follow legal, organizational, contractual, licensing, and program requirements, laws, policies, and procedures.
• Fulfill mandated reporter responsibilities concerning suspected child abuse in accordance with applicable laws, policies, and procedures.
• Attend meetings, trainings, and professional development activities as requested.
• Provide training or support, as assigned, to individuals participating in work experience or training programs.
• Contribute as an active and supportive team member.
• Perform other related duties as assigned.

Benefits

• Paid Time Off (PTO), with the annual allotment provided after 90 days of employment and prorated during the first year based on start date.
• A paid birthday day off and two additional personal days each year.
• Retirement plan through Voya with an employer match.
• Medical, dental, and vision coverage.
• Tuition reimbursement of up to $1,000 annually for continued education and professional development.
• Employee appreciation activities and team events.
• A supportive workplace culture with recognition and opportunities to grow.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED