Bilingual Administrative Assistant I (English/Spanish)

La Causa , Inc. • Milwaukee, WI

23h • $16 - $17 • Onsite

About The Position

La Causa, Inc. is seeking a Bilingual Administrative Assistant I to provide administrative, clerical, and general office support for its Early Education and Care Center in Milwaukee, Wisconsin. The role supports daily program operations through records management, reporting, correspondence, translation and interpretation, supply coordination, attendance, data entry, and other administrative functions. The position requires full professional proficiency in written and spoken English and Spanish, along with organization, dependability, cultural responsiveness, attention to detail, and effective communication.

Requirements

• High school diploma or GED.
• At least three years of professional secretarial, clerical, or reception experience.
• Successful completion of Intro to the Children’s Profession, Skills & Strategies for the Child Care Teacher, and Fundamentals of Infant & Toddler.
• Full professional proficiency in both spoken and written Spanish and English.
• Strong cultural competency and interpersonal relationship skills.
• Strong written and verbal communication skills, including the ability to communicate with people across functional areas, levels, linguistic backgrounds, and socioeconomic backgrounds.
• Critical-thinking skills, including the ability to use logic and reasoning to assess alternative solutions, conclusions, or approaches to problems.
• Highly developed organizational skills and ability to manage multiple priorities and deadlines.
• Knowledge and experience using Microsoft Office Suite, including word processing, spreadsheets, and databases.
• Ability to establish and maintain positive working relationships with diverse groups and individuals.
• Ability to work independently and collaboratively in a team environment.
• Ability to maintain confidentiality and appropriately handle sensitive information.
• Ability to work flexible hours, including evenings and weekends, based on program needs.
• Reliable transportation, a valid Wisconsin driver’s license, state-minimum auto insurance, and ability to meet La Causa, Inc. driving standards.
• Must be eligible to work near children under applicable Wisconsin state licensing requirements.
• Must successfully pass required background checks, including criminal history checks, TB testing, and physical examination, as applicable.
• Attendance and punctuality are essential functions of the position.

Responsibilities

• Provide administrative, clerical, and office support, including reporting equipment problems, attendance reporting, ordering supplies, filing teacher material requests, auditing ProCare, and maintaining program and children’s files.
• Provide backup administrative and clerical support, and support other teaching-related positions as directed.
• Compose, type, and distribute correspondence in English and Spanish.
• Provide written and oral translation and interpretation in English and Spanish as needed.
• Update program materials, make copies, organize documents, and maintain filing systems.
• Complete, collect, and submit required information and documentation by established deadlines, including enrollment numbers, reports, data, and other program requirements.
• Assist with student recruitment, retention, and fundraising activities.
• Maintain effective communication, collaboration, and cooperation with children, families, staff, participants, and other stakeholders.
• Maintain accurate and organized records according to program and agency requirements.
• Follow applicable legal, organizational, contractual, licensing, and program requirements, laws, policies, and procedures.
• Fulfill mandated reporter responsibilities regarding suspected child abuse in accordance with applicable laws, policies, and procedures.
• Attend meetings, trainings, and professional development activities as requested.
• Provide training or support to individuals participating in work experience or training programs, as assigned.
• Contribute as an active and supportive team member.
• Perform other related duties as assigned.

Benefits

• Paid Time Off (PTO), with the annual allotment provided upfront after 90 days of employment and prorated during the first year based on start date.
• A paid day off for the employee’s birthday and two additional personal days each year.
• Retirement savings plan through Voya with an employer match.
• Medical, dental, and vision coverage.
• Tuition reimbursement of up to $1,000 annually for continued education and professional development.
• Employee appreciation activities and team events.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED