Administrative Assistant - Part time
About The Position
Wildwood Programs is seeking a part-time Administrative Assistant to provide clerical and administrative support to various programs and support departments. The role is based at the Latham office and is scheduled Monday through Wednesday, 8:00 a.m. to 4:00 p.m. The assistant will support program managers with billing, enter required documents into state websites, manage communications and mail, and help order supplies. The position requires a warm, friendly demeanor and a strong commitment to integrity, good character, privacy, and confidentiality when handling sensitive and protected health information. Wildwood Programs provides educational, residential, employment, and other community-based supports to people with disabilities and their families.
Requirements
- High school diploma or GED.
- Two years of administrative experience and/or training, or an equivalent combination of education and experience.
- Computer skills with word processing, spreadsheets, databases, internet software, and email.
- Valid New York State driver's license, ability to drive, and a driving record acceptable for agency insurance coverage.
Nice To Haves
- Secretarial coursework.
Responsibilities
- Assist support departments with filing and other clerical tasks as needed.
- Partner with program managers to assist with billing for various programs.
- Provide administrative assistance to Wildwood programs as needed.
- Enter OPWDD-required documents into various state websites.
- Process incoming and outgoing mail and distribute it to appropriate people; this includes email and faxes.
- Order and manage supplies and correspond with vendors as needed.
- Answer and route incoming phone calls.
- Use a warm and friendly demeanor when answering the agency's main phone line and greeting guests.
- Maintain privacy and confidentiality when handling sensitive and protected health information.
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What This Job Offers
Job Type
Part-time
Education Level
High school or GED
