Administrative Assistant Jobs

About The Position

Requirements

• High school diploma or GED, supplemented by coursework in business and office practices.
• Minimum of two years of responsible clerical experience.
• Excellent human relations skills, with the ability to build and maintain effective working relationships across all levels, including colleagues, students, parents, and the public, in a courteous and tactful manner.
• Demonstrated excellence in business English grammar, spelling, and punctuation, with the ability to communicate clearly and concisely, both verbally and in writing.
• Knowledge of business and school office procedures, practices, and equipment, as well as business English and standard office terminology.
• Knowledge of the operation, uses, and capabilities of computer equipment and APS‑utilized software systems (e.g., Synergy, Frontline, and STARS+).
• Strong proficiency in Microsoft Word, Excel, Access, and related applications.

Nice To Haves

• Clerical experience preferably in an education‑related setting.

Responsibilities

• Performs a full range of entry‑level to fully proficient administrative support and secretarial duties to support the instructional program, assisting school administration, teachers, and overall school operations as assigned.
• Serve as receptionist; greets all visitors, answers phone, distributes mail, etc.
• Composes routine correspondence: may prepare information and presentation packets as needed.
• Organize and maintain files.
• Maintain complex student records.
• Assist the special education process.
• May serve as the Administrative Assistant to the Assistant Principal or Director of Counseling.
• Support specific instructional staff.
• May perform Attendance, Registration, and STARS Finance tasks.
• Ability to dispense medications to students when necessary.
• Other duties as assigned.