Administrative Assistant - PDD Malden

Committee for Public Counsel Services • Malden, MA

3d

About The Position

The Committee for Public Counsel Services (CPCS), Massachusetts’s public defender agency, is seeking a full-time Administrative Assistant for its Public Defender Division (PDD) Malden Office. The position supports attorneys who represent indigent adults in criminal misdemeanor and felony cases in area courts. It reports to the Supervising Administrative Assistant.

The Malden Office is in Middlesex County, in the Malden civic center, approximately four miles from downtown Boston. It has highway access and is near the Malden Square MBTA train station and a bus stop. Applicants must have home internet access sufficient to work remotely. CPCS provides legal representation when a person cannot afford an attorney and is constitutionally or statutorily entitled to one. Its mission emphasizes zealous advocacy, community-oriented defense, excellent legal representation, and respect for diverse clients and colleagues.

Requirements

• At least one year of full-time or equivalent part-time experience in administrative work, or an equivalent combination of experience and qualifying education.
• An Associate’s or higher degree with a major in business administration, business management, or public administration may substitute for the required experience; education toward such a degree is prorated according to the proportion of requirements completed.
• Access to home internet sufficient to work remotely.
• Strong communication, organizational, and detail skills.
• Ability to interact effectively with diverse colleagues at all levels of the agency and work effectively as a team member.
• Flexibility and strict adherence to confidentiality.

Nice To Haves

• Typing speed of 50 to 60 words per minute.
• Familiarity with advanced Word formatting and editing and Microsoft Excel.
• Legal office experience.
• Foreign language skills.

Responsibilities

• Support a team of attorneys.
• Open and close cases, including running conflict checks.
• Perform word processing, including preparing CORI requests, subpoenas, motions, letters, and running sheet entries.
• File, fax, photocopy, scan, and shred documents.
• Handle transcriptions, transcript requests, and other document and record requests as necessary.
• Provide telephone and reception services.
• Communicate effectively with internal and external contacts at all levels and across diverse and underrepresented groups.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed